Executive Assistant, CEO

**About Peepul**

Peepul is an education-focused non-profit. **We dream and work towards creating an**

**education system in India that enables ‘every child to realize their potential.’**

We work closely with governments at the national, state, and local levels to transform

government schools and government systems. The poorest children in India study in

government schools and too many of them are falling through the cracks. We are

determined to ensure that they receive a high-quality education to help them succeed in

life.

We are restless, resilient, and reflective. We aim high, we innovate, we work smart, we

work as a team, and we use rigorous research to inform our work.

**Job Description: Executive Assistant (EA) to CEO**

**Reports to**: CEO

**Location**: New Delhi, India

**Start date**: Immediate

**Salary**: Commensurate with experience

We are a looking for an Executive Assistant who will provide executive, administrative,

and development support to the CEO, as well as to the Senior Leadership Team (SLT). The

Executive Assistant serves as the primary point of contact for the CEO and will use

excellent communication skills, a solid understanding of her needs and preferences and

a sound sense of judgement. The Executive Assistant will also serve as a liaison to the

Board of Directors and senior management teams, organize and coordinate executive

outreach and external relations efforts; and oversee special projects.

**Key Responsibilities**

**Executive Support**
- Assists the CEO with daily administrative duties and completes a broad variety of

administrative tasks that include,
- Managing an active calendar of appointments
- Completing expense reports
- Composing and preparing correspondence
- Arranging complex and detailed travel plans, itineraries, and agendas
- Compiling documents for meetings
- utilise a variety of software packages to produce

correspondence/documents and maintain presentations, spreadsheets,

and databases
- Communicates with the Peepul team on the CEO’s behalf and coordinates logistics

with high-level meetings both internally and externally. Coordinates meetings and

strategic activities with the SLT
- Communicates directly and on behalf of the CEO with Board members, donors,

Peepul team, and others on matters related to programmatic initiatives as directed
- Conducts research on prospective corporate and foundation donors to identify and

evaluate current needs and assembles materials needed for the proposals
- Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and

written communication with donors and prospects

**Organisational Support**
- Administratively supports Manager, Human Resources to provide recruiting

support, set up a system of performance appraisal and support the efficient

rollout of HR processes
- Partner with senior leadership on building a strong office culture
- Serves as the CEO’s administrative liaison to the Board of Directors and manages

Board activities, which include Coordinating semi-annual Board meetings and

dinners/staff lunches/receptions/new Board member orientations
- Coordinates sub-committee meetings, maintains confidential files, and contact

information
- Coordinates meetings, conferences, and committees both on and off site to

support the CEO’s agenda
- Participates as an adjunct member of the SLT including assisting in scheduling,

attending meetings
- Assists in coordinating the agenda of senior management team meetings

Prepares minutes of the meetings and designates and follows up on assigned

action items

**Person Specification**

**Experience and Skills**:

- Qualified to degree level (at least a three-year bachelor’s degree) or above
- Highly computer literate, with experience of data handling and necessary IT

systems (including PowerPoint, diary management using Microsoft Outlook and

mail merge using Microsoft Word)
- Experience of handling large amounts of administration and managing competing

demands
- Excellent verbal communication skills in English and Hindi, to produce and

maintain documents and to effectively proofread material for public distribution.
- Must be able to communicate at all levels and have the confidence to handle

difficult phone conversations in a calm and professional manner
- Excellent interpersonal skills - the ability to build and maintain relationships with

high profile individuals
- Takes ownership and pride over the quality of work as an individual and team

member
- Strong administration skills and the ability to maintain and implement effective

systems
- The ability to multitask and prioritise competing demands effectively
- Ability to carry out research tasks as directed

**Personal Attributes**:

- Strong alignment with Peepul's mission of providing quality education and

building stronger education ecosystems in India
- Ability to work collaboratively with all team members and create a positive team

culture
- Ability to w