Associate Executive Assistant

**About the Role**:
Join Nbyula, a hyper-growth tech startup revolutionising global work and study mobility, as an Associate Executive Assistant to support the Founder and cross-functional teams. This role is a launchpad for aspiring entrepreneurs, offering hands-on exposure to scaling a startup, venture funding, and strategic decision-making. You’ll manage diverse responsibilities, including HR coordination, recruitment support, logistics planning, vendor management, events, travel and logistics coordination, ensuring seamless operations in a fast-paced, chaotic environment. Ideal for a highly organised, adaptable professional, this role demands composure under pressure and a proactive mindset to maintain efficiency amid rapid growth. You’ll thrive in our young, dynamic, non-hierarchical culture that values collaboration, ownership, and innovation, acting as a linchpin to empower teams and drive high-impact outcomes. If you’re energised by enabling others, solving complex challenges, and growing within a high-trust, mission-driven environment, this is your opportunity to shape the backbone of a cutting-edge global platform.

**Key Responsibilities**:
**Executive Support & Coordination**:

- Manage the Founder’s calendar, communications, and travel, ensuring optimal time allocation and prioritisation.
- Act as the liaison between the Founder, internal teams (Partnerships, Outreach, Business, AI Product), and external stakeholders.
- Prepare meeting materials, ensure follow-ups, and handle sensitive information with discretion.
- Support strategic initiatives, including market/competitive analysis, business process optimisation, and presentation/report preparation.

**Operational & Administrative Leadership**:

- Coordinate platform partner conversations and onboarding
- Organise data and files, compile reports, and streamline administrative processes for efficiency.
- Manage inventories, vendors, and track the resourcing of assets and people.
- Track budgets, expenses, bills and invoices across departments and escalate to relevant team members whenever needed.
- Manage on
- and off-platform ORM, collate common pains and complaints from online forums, and use them to build solid brand authority.

**Strategic & Project Support**:

- Monitor and report key metrics and data that help the different departments make rapid decisions, such as lead funnel metrics, campaign metrics, user data metrics, etc. Create reports and presentations, including market/competitive analysis, business process optimisation, and presentation/report preparation.
- Assist in event planning, travel/visa arrangements, cross-departmental projects, and travel to the event locations for on-site support.
- Education: Bachelor’s degree in Business Administration, Communications, Journalism, Psychology, HR, or related field.
- Experience: 0-3 years in administrative support, operations, or project coordination; startup or professional services exposure a plus.

**Skills**:

- Fluency in English (written/spoken); additional languages are a bonus.
- Proficiency in Google Workspace, Microsoft Office, CRM tools, and calendar management (Outlook/Google Calendar).
- Strong problem-solving, multitasking, and service-oriented mindset.

Traits:

- Highly organised with obsessive attention to detail.
- Thrives in fast-paced, chaotic environments; maintains composure under pressure.
- Proactive, ambitious, and eager to learn startup fundamentals (sales, product-market fit, venture funding).
- Must be Bangalore-based or willing to relocate.

**Who is an ideal match for being a Terraformer at Nbyula?**

**These are all the attributes we seek in an ideal teammate**:

- Openness
- We welcome people from different backgrounds and schools of thought. Terraformers are open to different perspectives when approaching a solution, and they do not limit their thoughts or ideas to only a specific domain.
- Conscientiousness—We believe in working together for the larger goal with complete dedication, not just for personal benefits; however, we do not expect Terraformers to work to the point of burnout.
- Humility
- Being humble, grateful, and respectful are the core traits of terraformers; we do not expect people to agree with every view of the management; feel free to have a different perspective, but we always expect it to be put forward with respect
- Risk Takers
- Terraformers are not afraid of the unknown and are open to new things, not that we encourage extreme risks without weighing the consequences, but we take calculated risks
- Autodidacts
- Terraformers teach themselves to learn; we do our research to get solutions, and we do not expect you to have a blank slate and figure everything out yourself. We are here to guide you, but not handhold and micromanage you.
- Self-Actualisation—Terraformers are on the path to self-actualisation. We are not bothered by the noise and distractions around us; we work only towards achieving our full potential. We do not expec