Administrative Assistant

1 week ago

Bengaluru, India Moody's Full time

Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.
- Role/Responsibilities:

- General Administration
- Coordination with various Moody’s functions for various office administrative activities
- T&E : Expense Claims processing: Manage expense claim processing of Managers, follow up with Accounts Payable team for resolution of queries
- Calendar Management for visiting Senior Leaders
- Arranging Invite letters for visitors
- Assist Mangers in completion of New Hire onboarding
- Assist in completion of Purchase orders for Procurements
- Responsible for transport - arrangement & bills verification
- Distribution of staff related documents such as Meal Coupons, Insurance Cards etc.
- Other administrative and support activities

Event Management
- Visitors arrangements
- Ensuring Cab arrangements, Office Room Booking, Lunch arrangements
- Townhalls or special events
- Coordinating with Vendors for equipment, Admin staff for seating arrangements, stationery
- Employee engagement activity coordination & communication

Facility Management - Soft Services
- Coordination with teams for conference room bookings, housekeeping, repair & maintenance of the facility
- Inventory of assets
- Qualifications:

- Graduate/Post Graduate in any discipline, with good communication skills
- 1 to 3 years of experience in Administrative coordination for a group size of 400+ staff members
- Well versed in using MS Office Tools
- Sound knowledge of Office Management procedures, specific to Visitor Management, Calendar Management and T&E processing

For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance.

This position may be considered a promotional opportunity, pursuant to the Colorado Equal Pay for Equal Work Act.

Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law. Click here to view our Pay Transparency Nondiscrimination statement.
For more information on the Securities Trading Program, please refer to the STP Quick Reference guide on ComplianceNet

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