Executive Assistant

2 days ago

Noida Uttar Pradesh, India GE Vernova Full time

**Job Description Summary**: As an Executive Assistant, you will be responsible for administrative and Executive Support to Gas Power Country/ Region/Functional Leadership.

**Roles and Responsibilities**
- Supports senior leaders for **Travel Arrangements -** Booking flights, hotels, transportation, and managing travel itineraries.
- ** Expense Management**: Preparing and submitting expense reports for senior leaders and site level activities.
- ** Meeting Coordination and Leadership visits**: Arranging meetings, preparing agendas and logistics management for visiting leadership.
- ** Project/ Event Management**: Assisting with Gas Power Noida/ Gurgaon special projects and initiatives like DEI, CSR, EHS and employee engagement, often working closely with other departments.
- ** Assist functions** supported for raising PR/ PO/ GRN / Service Entry / checking invoices in Ariba/CORA portal and follow up payment status of the vendors, on Gas Power level employee engagement and leadership events.
- Support key activities for site and coordinating with multiple internal stakeholders for actions tied to site needs (PO for Cafeteria, Taxi, coordinate for office maintenance and logistics for facilities concerns)
- Basic understanding of key business drivers of functions supported; uses this understanding to accomplish own work. Good understanding of how work of own team integrates with other teams and contributes to the area.
- Additional Responsibilities
- Establish key customer contact base for India and maintain for sales / BD team (Venkat or alternate)
- Support as focal for GE Vernova India Council -Sales (For Venkat Kannan)
- ASSOCHAM SPOC for representing GE Vernova Gas Power
- Support for letters from Chambers of Commerce India

**Required Qualifications/Criteria**
- 4+ years of experience in an administrative role reporting directly to upper management
- This role requires basic experience in the Support Services & Executive Support. Knowledge level is comparable to a Bachelor's degree from an accredited university or college (or a high school diploma with relevant experience).
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects/ leader travel arrangements
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
- This role will be based out at Noida with hybrid working (3 days in Noida and 1 day Gurgaon office)

**Desired Characteristics**
- Strong oral and written communication skills.
- Ability to document, plan, market, and execute programs.
- Interpersonal and responsive skills

**Additional Information**:
**Relocation Assistance Provided**:No

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