Office Administrator

The Admin Manager is responsible for overseeing and managing the administrative functions of a paramedical college. This includes ensuring smooth day-to-day operations, maintaining a productive and organized work environment, managing administrative staff, and ensuring compliance with regulatory requirements. The Admin Manager will play a key role in supporting the academic and operational goals of the college.

**Key Responsibilities**:

- **Office Management**:

- Supervise and manage all administrative functions, including office operations, student services, and faculty support.
- Ensure the office environment is professional, efficient, and conducive to productivity.
- Maintain college records, including student and faculty files, correspondence, and other administrative documents.
- **Staff Supervision**:

- Recruit, train, and supervise administrative staff, including office assistants, clerks, and support personnel.
- Monitor staff performance, conduct regular evaluations, and implement training programs as needed.
- Handle employee grievances, conflicts, and disciplinary actions in accordance with college policies.
- **Student Services**:

- Oversee student registration, admission processes, and record maintenance.
- Ensure timely communication with students regarding course schedules, exams, and other important information.
- Address student inquiries, complaints, and requests in a prompt and professional manner.
- **Facilities Management**:

- Coordinate the maintenance and repair of college facilities, including classrooms, labs, and common areas.
- Ensure the availability and functionality of necessary equipment and supplies.
- Oversee the security and cleanliness of the campus.
- **Regulatory Compliance**:

- Ensure compliance with all relevant regulations and accreditation standards for paramedical education.
- Maintain up-to-date knowledge of changes in educational regulations and implement necessary adjustments.
- Prepare and submit reports to regulatory bodies as required.
- **Financial Management**:

- Assist in budget preparation and monitor expenses to ensure adherence to the allocated budget.
- Manage the procurement of office supplies and equipment in a cost-effective manner.
- Handle fee collection, invoicing, and financial record-keeping in collaboration with the finance department.
- **Event Coordination**:

- Plan and coordinate college events, including seminars, workshops, and graduation ceremonies.
- Liaise with vendors, speakers, and participants to ensure successful event execution.
- Oversee logistics, including venue arrangements, catering, and audiovisual needs.
- **Communication & Liaison**:

- Act as a point of contact between the college administration, faculty, students, and external stakeholders.
- Ensure effective internal communication through meetings, notices, and digital platforms.
- Represent the college in external meetings, conferences, and networking events as needed.
- **Technology & Data Management**:

- Oversee the implementation and maintenance of administrative software systems, including student information systems and databases.
- Ensure data security and confidentiality in accordance with college policies.
- Support the integration of technology in administrative processes to enhance efficiency.
- **Continuous Improvement**:

- Identify areas for improvement in administrative processes and develop strategies for enhancing efficiency and effectiveness.
- Implement best practices in college administration and keep abreast of new trends and technologies in the education sector.
- Foster a culture of continuous improvement and professional development within the administrative team.

**Qualifications**:

- Bachelor’s degree in Business Administration, Management, or a related field. A Master’s degree is preferred.
- Minimum of 5 years of experience in administration, preferably in an educational institution.
- Strong leadership, organizational, and communication skills.
- Proficiency in office management software and student information systems.
- Knowledge of regulatory requirements and accreditation processes in the paramedical education sector.
- Ability to multitask, prioritize, and manage time effectively.
- Strong problem-solving skills and attention to detail.

**Work Environment**:

- The role requires working in an office environment within the college premises.
- May require occasional travel for meetings, conferences, and external engagements.
- Ability to work extended hours during peak periods, such as admissions and examination times.

**Compensation**:
**Job Types**: Full-time, Permanent

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Morning shift
- Weekend availability

Supplemental Pay:

- Performance bonus

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person