Executive Assistant

5 days ago

Ambattur Chennai Tamil Nadu, India GuiRes Solutions Pvt Ltd Full time

**Job Position**

Personal Assistant COO CUM Account

**Job Position Code**

JD-GUI-S&P-08-0801

**Industry Type**

Advanced Contract Research, Development and Pilot Manufacturing Organization (CDMO).

**Department / Branch**

Operation

**Position**

Full Time, Permanent

**Reports to**:
CEO

**About Company**

Guires Group is a renowned global provider of services in advanced Contract Research, Data Science, Development, Pilot Manufacturing, Education, Consulting, and outsourcing. Under our diverse brand portfolio, we are dedicated to facilitating the development of innovative products and solutions across diverse industries.".

**About the Role**:
**Key Responsibilities**:

- **Executive Support**:

- Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and organize documents, reports, and presentations for executive meetings.
- Handle confidential information with discretion and maintain the utmost confidentiality in all tasks.
- Act as a liaison between the executives and other departments, ensuring smooth communication and coordination.
- Assist in planning and organizing company events, meetings, and conferences.
- **Accounting Support**:

- Manage accounts payable and receivable, including processing invoices, payments, and expense reports.
- Reconcile bank statements and monitor financial transactions to ensure accuracy.
- Assist in the preparation of financial reports, budgets, and forecasts.
- Maintain accurate and up-to-date financial records and documentation.
- Support month-end and year-end closing processes.
- Work closely with the finance team to ensure compliance with company policies and accounting standards.
- **Office Management**:

- Oversee office operations and manage office supplies, equipment, and vendor relationships.
- Ensure the office environment is well-organized and conducive to productivity.
- Assist with onboarding new employees and managing employee records & Statutory Compliance.
- **Project Management**:

- Coordinate and manage special projects as assigned by the executive team, ensuring timely completion.
- Track project milestones and deliverables, providing regular updates to the executives.
- Conduct research and compile data for executive-level decision-making.

**Qualifications**:

- Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
- Proven experience as an Executive Assistant or in a similar role, with added responsibilities in accounting.
- Strong knowledge of accounting principles and financial reporting.
- Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite (Excel, Word, PowerPoint).
- Exceptional organizational and multitasking skills with attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to work independently, prioritize tasks, and meet deadlines.
- High level of integrity and ability to handle sensitive information discreetly.

**Salary **:25,000 to 30,000 Based on the Performance

**Employer Contact Number**

9566269922

**Benefits**:

- Cell phone reimbursement
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Work Location: In person

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