Executive Secretary

1 week ago

New Delhi, India Prodyovidhi Consulting Full time

Job**:Executive Secretary **Position**:2**

Qualification**:Graduate in Any Stream**

Experience: 2-5 years (Prior experience as an Executive Secretary or any other relevant role is desirable)

You will be the one to organize and maintain the executive’s schedule, assist them by performing a variety of administrative tasks, and travel in and outside of India (on a short notice) when necessary.

**Qualities and Skills**:Extra-ordinary Integrity and who can maintain confidentiality, Self-motivated, Independent-Performer, who can prioritize tasks, quick learner, great time-manager, multi-tasker organizer, soft, friendly and polite demeanour, strong verbal and written communication, problem-solver, keen attention on details, negotiation abilities.

**Role Highlights**:

- Maintain executive’s agenda, calendar and assist in planning appointments, board meetings, conferences _etc_. Make travel arrangements for executives and travel when needed.
- Attend meetings and keep minutes.
- Receive and screen phone calls and redirect them when appropriate
- Meet and greet domestic and foreign clients and entertain them when required.
- Taking dictation and writing correspondence.
- Compiling, proofreading, and revising drafts of documents and reports.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
- Develop and implement office procedures.
- Proficient in MS Office and “back-office” software (_e.g._ ERP).
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
- Familiarity with basic research methods and reporting techniques.
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality

**Salary**: ₹15,000.00 - ₹36,000.00 per month

**Benefits**:

- Leave encashment

Schedule:

- Day shift
- Evening shift
- Flexible shift
- Monday to Friday
- Morning shift
- Night shift
- Rotational shift
- Weekend availability

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- New Delhi - 110017, Delhi: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Have you worked as Secretary for Senior Management ?

**Experience**:

- Secretarial work: 2 years (preferred)

**Language**:

- English (preferred)

Willingness to travel:

- 25% (preferred)

**Speak with the employer**
+91 8586824525

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