
Secretary / Executive Assistant
3 weeks ago
Role Description:
The Secretary / Executive Assistant will provide comprehensive administrative and executive support to the management team. The role requires proficiency in typing, shorthand/dictation, office management, and communication skills. Candidates with a formal background in Office Management or Secretarial Practice will be preferred.
Key Responsibilities:
- Accurately take dictation and prepare error-free documentation.
- Draft, review, and manage business correspondence, reports, and presentations.
- Maintain executive schedules, calendars, meetings, and travel arrangements.
- Record and circulate minutes of meetings in a timely manner.
- Manage office communications and always maintain confidentiality.
- Organize and maintain records, files, and databases (digital & physical).
- Coordinate with internal departments, clients, and external stakeholders.
- Ensure smooth day-to-day office operations and administrative support.
Educational Qualification:
Diploma / Advanced Diploma / PG Diploma in Office Management, Secretarial Services, Executive Assistantship, or office operations Executive.
Technical Skills:
High speed and accurate typing.
Proficiency in shorthand/dictation.
Strong command of MS Office (Word, Excel, PowerPoint) and office automation tools.
Excellent written and verbal communication in English.
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