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Front Office Executive

3 weeks ago

Gurugram Haryana, India JLL Full time

JLL supports the Whole You, personally and professionally.
**Job Aim**:
The FOE is responsible for directing and administering the operational efforts of the
Front office. This individual ensures that established policies and procedures are followed,
oversees provision of a full range of services to visitors and employees, who are promptly and
professionally served.
**Competencies**:

- Excellent communication skills.
- Strong customer service drive.
- Pro - active problem-solving skills.
- Exceeding customer satisfaction
- Excellent time management/ Able to work flexible hours
- Quick learner and ability to motivate self & others
- Proven working experience as a lobby manager/ FM industry.
- Confidently able to present to clients.
- Hands-on experience in using visitor management software and MS office.
- Strong team player within a customer service team environment.
- Providing flawless, upscale, professional service
- Adaptable, composed, flexible with strong Mental Resilience

**Responsibilities**:

- Key Operations delivery
- Manage the Front Office in most professional manner, directing and coaching staff to ensure

pleasant experience to all visitors.
- Greet VIP clients/visitors on arrival at front office and as directed, perform special services

for VIP Guest’s/client. Provide safety briefing and assist in VIP’s arrival/departure in
absence of guest relation officers.
- Assist in sending clients/visitors messages or faxes and self-check-in.
- Assisting with special needs for visitors with disabilities.
- Having prior information of arriving clients/visitors and ensure all necessary arrangements

are done as per requirement, follow up in case guests are not picked up from hotel.
- Co-ordinate with night shift front office executive to ensure details of large parties are

received and badges are ready for allocation on arrival
- Handling client/visitors/sponsors complaints/feedbacks and other related problems and

communicate to next level or as per escalation matrix.
- Ensure welcome PPT is updated & displayed for the client visits and all the equipment’s are

in working condition
- Ensure all relevant communication is updated and displayed at all times, at the Front office,

as per the guidelines given by SDL.
- Check cleanliness of lobby, lifts and public areas, lights and as well as front office staff in

proper grooming and behavior.
- Ensure all equipment and hardware at the Front Office is working and there is zero downtime.

Escalate to next level as necessary for rectification.
- Operates the front office computer system to assist front office attendants
- Aid in general administrative activities and to Helpdesk as required.
- Ensure FOE handles all incoming and outgoing calls in professional & polite manner.

Co-ordinates with all departments to address the all the concerns/event
management/flower arrangements to maintain Front Office functions properly.
- Ensure Accenture specific processes/manual is followed
- Manage/track amount collected for temporary badges.
- Ensure compliance of regulations/requirements of JLL management.
- Participate in Emergency Evacuation procedures including crisis management and business

continuity.
- Develop the necessary policies and procedures required for all functions within the scope of Front

Office.
- Responsible for ensuring availability of safety and Accenture directory signage.
- Preparation of all required reports/participation in internal/external audits.
- Ensure training of front office /GRE staff as per relevant training calendars
- To discuss all matters that needed to follow up with the next shift front office executive approving

and managing the roster
- Govern overall performance of Front office executive & Guest relation executive as per defined

roles & responsibilities.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
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