Executive Assistant to Cmd

**About the Role**
We are looking for a proactive and highly skilled **Executive Assistant** to support our **Chairman & Managing Director (CMD)** in key strategic, operational, and financial initiatives. This is a high-impact role requiring strong business acumen, analytical skills, and the ability to manage cross-functional coordination in a fast-paced logistics environment.

**Key Responsibilities**

**Strategic Support to CMD**
- Provide end-to-end support in driving key business priorities.
- Assist CMD in managing time, follow-ups, project tracking, and cross-functional coordination.

**Reporting & Analytics**
- Prepare and analyse MIS reports and business dashboards.
- Develop presentations and insights to aid executive decision-making.

**Customer & Legal Coordination / Stakeholder Management, Legal Coordination separate point**
- Manage customer escalations and coordinate resolution processes.
- Liaise with legal teams for compliance, agreements, and documentation.
- Timely tracking coordination & follow-up on all legal cases, keeping stakeholder informed and actions on track.

**Confidentiality, Asset & Finance Management**
- Handle confidential information and sensitive matters with utmost discretion.
- Manage CMD’s **personal finance coordination**, investment tracking, and related documentation.
- Oversee asset management and ensure accurate record-keeping and utilization tracking.

**Automation & Process Efficiency**
- Drive automation of MIS, compliance, and reporting workflows.
- Optimize internal systems for better accuracy and efficiency.

**AI Tools & Technology Integration**
- Leverage AI-based tools for sales support, market intelligence, and business automation.
- Support in conducting market research using AI tools to gather, process, and analyze relevant market data.

**Meetings, Travel & Event Coordination**
- Coordinate CMD’s schedule including internal/external meetings & Management reviews.
- Plan and ensure all arrangements for **corporate meetings, travel, accommodation, and logistics**.
- Oversee infrastructure readiness for meetings and guest visits.
- Receive and coordinate visits from important customers, partners, and vendors.

**CSR - Michael Foundation**
- Coordinate CSR initiatives under the Michael Foundation.
- Monitor advertising and promotion of CSR activities across **social media platforms**.
- Prepare reports and updates for internal and external stakeholders on CSR impact.

**Stakeholder Management**
- Develop and maintain strong, trust-based relationships with key internal and external stakeholders to ensure alignment of enterprise architecture with business strategy.
- Facilitate consensus across diverse stakeholder groups by resolving conflicts and promoting a shared vision for organizational goals.

**Business Analytics**
- Leveraged business analytics tools to gather, interpret, and present key performance data, enabling data-driven decision-making and strategic planning at the executive level.
- Collaborated with cross-functional teams to analyze operational trends and business performance, providing actionable insights to support growth initiatives and organizational efficiency.

**Skills & Expertise**
- Proven experience in **Finance, MIS, Compliance, and Operations**:

- AI Research & Application - Conducted exploratory research in artificial intelligence to identify automation opportunities in business processes, improving efficiency MIS & Sales Dashboards.
- Budget vs. Actual Analysis
- Vendor & Customer Management
- Revenue Monitoring & Control
- Governance & Compliance
- Advanced proficiency in **MS Office** and **data management tools**:

- Excellent communication, stakeholder management, and multitasking ability
- High integrity, discretion, and professionalism

**What We Offer**
- Work directly with CMD on strategic business growth
- Broad exposure across key business functions
- Growth-oriented environment within a dynamic logistics company.

**Job Types**: Full-time, Permanent

Pay: ₹1,000,000.00 - ₹1,200,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Ability to commute/relocate:

- Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Corporate finance: 5 years (preferred)
- Compliance management: 5 years (preferred)
- Operations management: 5 years (preferred)

**Location**:

- Bengaluru, Karnataka (preferred)

Work Location: In person