Secretary to Md

4 days ago

Mangalore Karnataka, India Mangalore Mineral Pvt Ltd Full time

A Secretary to MD's job description focuses on providing comprehensive administrative and executive support to the Managing Director. Key responsibilities include managing calendars, coordinating meetings, handling correspondence, preparing reports and presentations, and acting as a liaison between the MD and internal and external stakeholders. Strong communication, organizational, and time management skills are essential. Key Responsibilities:

- **Calendar Management**: Managing and maintaining the MD's schedule, including appointments, meetings, and travel arrangements.
- **Meeting Coordination**: Preparing meeting agendas, taking minutes, and following up on action items.
- **Liaison**: Serving as the primary point of contact for internal and external stakeholders.
- **Record Management**: Maintaining and organizing files, both electronic and paper-based.
- **Travel Arrangements**: Booking flights, hotels, and other travel-related services.
- **Expense Management**: Assisting with expense reports and reconciliations.
- **Office Management**: Ordering office supplies, managing office equipment, and ensuring a smooth-running office environment.
- **Research and Presentation**: Conducting research, preparing presentations, and reports as needed.
- **Other Duties**: Providing general administrative support and assisting with other tasks as requested by the MD.

Skills and Qualifications:

- **Strong organizational skills**: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- **Excellent communication skills**: Both written and verbal, including the ability to communicate effectively with various stakeholders.
- **Proficiency in Microsoft Office Suite**: Including Word, Excel, PowerPoint, and Outlook.
- **Experience with calendaring and scheduling software**: To effectively manage the MD's schedule.
- **Ability to handle confidential and sensitive information**: With discretion and professionalism.
- **Strong interpersonal skills**: To build rapport and maintain positive relationships with colleagues and clients.
- **Problem-solving skills**: To identify and resolve issues efficiently.
- **Analytical skills**: To prepare reports and presentations and to assist with data analysis.

Pay: ₹35,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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