Personal Secretary

2 weeks ago

Bengaluru Karnataka, India Alliance International Full time

Job Overview:
As a Business Assistant to the Managing Director, you will play a pivotal role in providing comprehensive administrative and organisational support to ensure the smooth functioning of the MD's office. This is a global role that involves constant travel and demands a high level of professionalism, discretion, and adaptability. Your ability to manage a wide range of tasks efficiently will contribute to the success of the MD and the organisation as a whole.

**Education**:
Bachelor's degree in Business, Engineering or any equivalent degree.

**Responsibilities**:

- Travel Coordination: Manage all aspects of the MD's international travel including flight bookings, hotel accommodations, transportation, visa arrangements, and itinerary planning.
- Calendar Management: Maintain and organise the MD's calendar, scheduling meetings, appointments, and conferences across different time zones.
- Documentation: Prepare, review, and edit documents, reports, presentations, and other business-related materials as needed.
- Meeting Support: Prepare agendas, briefings, and presentations for meetings, take meeting minutes, and follow up on action items.
- Expense Management: Handle expense reports and reimbursement requests, ensuring accuracy and adherence to company policies.
- Stakeholder Engagement: Liaise with stakeholders, clients, partners, and vendors to facilitate communication and maintain relationships.
- Confidentiality: Maintain utmost confidentiality of sensitive information and exercise discretion in all interactions.
- Logistics Support: Organise logistics for conferences, events, and business trips, ensuring smooth execution.
- Ad hoc Tasks: Assist in various ad hoc tasks as required.

**Requirements**:

- Valid passport is a must.
- Excellent command of English, both written and spoken.
- Strong communication and interpersonal skills, ability to interact with individuals at all levels.
- Exceptional organisational skills with the ability to manage multiple tasks efficiently.
- High level of professionalism, integrity, and ethical conduct.
- Ability to maintain confidentiality and handle sensitive information.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong problem-solving skills, with a proactive approach to finding solutions.
- Flexibility to accommodate varying schedules and time zones due to international travel.
- Willingness and availability to travel extensively, sometimes on short notice and itinerary management.

Perks:

- Competitive annual salary.
- Fully furnished housing provided, ensuring a comfortable living space.
- Opportunity for global travel, experiencing diverse cultures and environments.
- Chance to work closely with senior leadership, gaining valuable insights and mentorship.
- Professional development and growth opportunities to enhance your career trajectory.
- Access to a dynamic and innovative work environment that encourages creativity.
- Participation in exclusive company events and functions, fostering networking opportunities.
- Learning and skill enhancement through on-the-job experiences, contributing to personal and professional growth.

**Job Types**: Full-time, Permanent

Pay: ₹500,000.00 - ₹600,000.00 per year

Schedule:

- Day shift

Work Location: In person

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