Executive -administration & Facilities

3 days ago

Bengaluru Karnataka, India INNOVATIONS GROUP Full time

**Purpose of the job**

The Executive Administration & Facility professional will be responsible for overseeing and managing administrative tasks and facility operations. This role ensures a seamless and well-coordinated environment, maintaining high standards of professionalism, confidentiality, and efficiency.

**Key Accountabilities/Duties & Responsibilities**
- **Key Responsibilities**:

- **Travel Packing**:Ensure seamless travel preparations, including packing luggage and necessary medicines.
- **Event Coordination**: Assist in planning and executing events or gatherings at the residence.
- **Expense Management**: Track and report household and office expenses, ensuring timely approvals and payments.
- **Tech Support**: Assist with minor IT and gadget-related issues within the residence.
- **Special Projects**: Provide support for ad hoc projects as directed by the Admin & Facility Manager
- **Household Operations**: Oversee day-to-day operations, including housekeeping, security, maintenance, and staff supervision.
- **Periodical Maintenance**: Manage regular services and Annual Maintenance Contracts (AMC) for all equipment, such as gym machines, air conditioners, lifts, generators, UPS, and guest houses.
- **Travel Packing**: Ensure seamless travel preparations, including packing luggage and necessary medicines.
- **Vendor Coordination**: Liaise with vendors for timely procurement of supplies, services, and repairs.
- **Inventory Management**: Maintain an organized inventory of household and office supplies.
- **Meal Management**: Coordinate and manage family’s breakfast, lunch, and dinner meetings.
- **Security Oversight**: Ensure the residence’s security and safety protocols are in place and monitored.
- **Documentation**: Prepare and maintain confidential records, reports, and documentation.

**Key Skills & Qualifications**:

- **Educational Qualification**: Bachelor’s degree in Business Administration or a related field (preferred).
- **Skills Required**:

- Excellent organizational and time-management skills.
- Strong interpersonal and communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency in MS Office Suite and basic IT tools.
- Knowledge of facility and vendor management.

*
- **Personal Attributes**:

- High level of integrity and discretion.
- Problem-solving mindset with attention to detail.
- Ability to adapt and work in a dynamic environment.

*

Exp: 1-3 years

WF office

Full time role

Languages: English, Kannada & Malayalam Must.

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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