Receptionist/administration

4 days ago


Mansarovar Jaipur Rajasthan, India Major Complex Full time

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Board of Directors. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

**Responsibilities**

**Reception -**
- Managing the reception - attending office calls and managing visitors
- Screen and direct phone calls and distribute correspondence.
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person.
- Answer, screen, and forward incoming phone calls
- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures)
- Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria.
- Perform other clerical receptionist duties such as filing, photocopying, etc.
- Maintain office security by following safety procedures and controlling access via the reception desk.

**EA to directors -**
- Make travel and accommodation arrangements as per the Director's instructions.
- Take minutes during meetings (Directors)
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Handling all bookings & reservations
- Handle director’s credit/debit cards, make personal payments, handle couriers/mails
- Order and manage Lunch and refreshments for Directors and their guests.
- Typing, formatting, and editing reports, documents, and presentations for directors
- Manage information flow in a timely and accurate manner

**Requirements and skills**
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Outstanding organizational and time management skills
- Excellent verbal and written communication skills
- Discretion and confidentiality
- Ability to multitask and prioritize tasks effectively.
- Flexibility to adapt to changing priorities and deadlines.
- Observing best business practices and etiquette.

Pay: ₹18,000.00 - ₹25,000.00 per month

**Benefits**:

- Leave encashment
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Ability to commute/relocate:

- Mansarovar, Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 3 years (preferred)

**Language**:

- English (required)

Work Location: In person



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