Front Desk Executive Administration

2 days ago

Hyderabad Telangana, India Esson Pharma Pvt. Ltd. Full time

**Job Title: Front Desk Executive cum Administration**

**Location**: [Hyderabad]
**Experience**: 1-4 years (preferred in front desk/admin roles)
**Employment Type**: Full-time

**Key Responsibilities**:
**Front Desk Management**:

- Greet and assist visitors, clients, and employees in a professional manner.
- Maintain visitor logbooks and issue visitor passes.
- Handle couriers, parcels, and deliveries.

**Administration Support**:

- Manage office supplies, stationery, and pantry stock.
- Coordinate with vendors for housekeeping, security, and facility services.
- Support in scheduling meetings, interviews, and events.
- Ensure smooth day-to-day office operations.

**Office Infrastructure & Facility Management**:

- Handle Annual Maintenance Contracts (AMC) for office equipment (printers, ACs, UPS, IT hardware, etc.).
- Liaise with vendors for preventive maintenance and timely repairs.
- Monitor service agreements for utilities, pest control
- Track asset inventory, procurement.
- Coordinate with IT/Admin team for infrastructure-related requirements.

**Compliance & Statutory Responsibilities**:

- Monitor fire safety compliance (fire extinguishers, emergency exits, mock drills).
- Oversee electricity, water, internet, and telephone bill payments.

**Other Tasks**:

- Support in travel bookings, hotel reservations, and logistics arrangements.
- Ensure a professional and welcoming office environment.
- Prepare and issue new joinee kits (ID card, access cards, stationery, IT assets, etc.).
- Coordinate with HR and IT for smooth onboarding of employees.
- Maintain updated records of employee ID cards, access controls, and seating allocation.

**Key Skills & Competencies**:

- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Vendor management & negotiation skills.
- Knowledge of facility management and basic compliance requirements.
- Good problem-solving and coordination skills.
- Pleasant personality with customer service orientation.

**Qualification**:

- Graduate in any discipline
- Prior experience in front office, administration, or facility management roles is desirable.

Pay: ₹250,000.00 - ₹300,000.00 per year

**Benefits**:

- Paid sick time
- Paid time off
- Provident Fund

**Experience**:

- Admin: 3 years (required)

Work Location: In person

Application Deadline: 21/09/2025

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