Office Administrator
1 week ago
Job Title: Admin and Office Assistance Coordinator
Job Overview: The Admin and Office Assistance Coordinator ensures efficient office operations through client management, administrative support, office coordination, and employee onboarding assistance.
Key Responsibilities:
Visitor Management:
- Greet and professionally manage clients and guests.
- Offer refreshments and escort visitors to the conference room as required.
- Maintain a welcoming and organized front desk environment.
Package Handling:
- Receive, distribute, and track incoming packages.
- Coordinate outbound deliveries through various courier services as required.
Office Maintenance and Coordination:
- Ensure the office premises are maintained to high standards of cleanliness and functionality by liaising with housekeeping and building management.
- Coordinate and resolve any office maintenance issues promptly.
Office Supplies and Communication:
- Coordinate the procurement and restocking of office supplies as required.
- Ensure timely communication of office announcements or changes.
Employee Onboarding and Records:
- Assist with the onboarding process for new employees, including the provision of necessary forms and materials.
- Oversee the future implementation of onboarding kits and ID cards.
Meeting and Event Coordination:
- Manage conference room bookings for meetings and appointments with clients and management.
- Coordinate office setups and logistics for events, such as team-building activities, corporate functions, celebrations, or farewell gatherings.
- Provide logístical support for travel and visa arrangements for clients and employees as required.
Data and File Management:
- Manage NDA documentation and maintain an organized tracking system (via Excel).
- Maintain accurate digital and physical records for NDAs, visitor logs, daily expenses, and conference room bookings.
Procurement and Inventory:
- Order office supplies and team requirements as needed, particularly through appropriate vendors when stocks are low.
Support:
- Attendance Tracking: Monitor attendance and prepare monthly reports.
- HR Systems: Address HRIS portal employee tickets and ensure timely closure.
- Communication: Share important announcements and updates to employees by effectively deploying the internal communications platform
Qualifications:
- Fluency in English and local languages for effective communication.
- Strong organizational skills with the ability to multitask and meet deadlines.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic office equipment handling.
- A proactive, go-getter attitude with a problem-solving mindset.
- Excellent interpersonal and customer service skills to handle internal and external stakeholders.
- High attention to detail and accuracy in work execution.
- Flexibility and adaptability to thrive in a dynamic work environment.
- Ability to work independently and as part of a team.
- Experience in a front desk or administrative role is preferred.
This position offers an excellent opportunity to contribute to the smooth functioning of a professional workplace while building skills in office coordination, communication, and administrative management.
**Job Types**: Full-time, Permanent
Pay: ₹20,369.51 - ₹28,707.24 per month
Schedule:
- Day shift
Work Location: In person
Application Deadline: 14/02/2025
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