
Executive Assistant
1 day ago
**About the Role** This is a hybrid role where you will work closely with the Co-Founder to keep things organised, on track, and well-coordinated across work and personal domains. Note: All tasks are listed for transparency, but not everything will need to be done at once. You will receive extensive training and system support to ease into the role.
**Key Responsibilities**
**A. Client Coordination & Student Support**:
- Oversee end-to-end scheduling for 15-20 students under the Co-Founder, ensuring calendar management balances student sessions with her professional and personal commitments
- Send timely reminders to students (based on task lists), parents, and the Co-Founder so that no detail is missed
- Coordinate Zoom sessions, manage recordings, and generate accurate, well-structured MoMs using AI note-taking tools
- Respond to sales enquiries through Thrive’s internal funnel by responding promptly, tracking progress, and following up consistently
- Create polished presentations, newsletters, and reports from briefs or voice notes
**B. Personal Branding & Marketing Support**:
- Support the Co-Founder’s personal branding activities, including content sharing, photoshoot coordination, and file organisation
- Liaise with the external branding agency to ensure smooth and timely communication
- Assist with posting, caption drafting, or formatting where needed — you are not expected to be a marketing expert, but should be strong in coordination/logistics and open to learning
**C. Personal Coordination & Logistics**:
- Plan and manage travel (flights, hotels, visas, itineraries), ensuring smooth day-to-day logistics such as driver scheduling and pickups
- If needed; schedule and manage personal appointments (e.g., medical, wellness) in coordination with the Co-Founder’s calendar
- Coordinate with third party vendors for catering, maintenance, and repairs, event management; source alternatives, compare quotations, and negotiate for best value
- Oversee essential office, pantry, and event-related supplies to ensure availability without last-minute gaps
- Track important birthdays, anniversaries, and milestones, maintaining a system for standardised, timely gifting
- Manage and follow up on the Co-Founder’s online orders, renewals, subscriptions, and service requests to ensure reliable completion -Take on additional coordination or support tasks as required to maintain smooth day-to-day functioning
Pay: ₹33,000.00 - ₹50,000.00 per month
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