Office Coordinator

7 hours ago

Dhulagori Howrah West Bengal, India GEM DRYTECH SYSTEMS LLP Full time

Office Coordinator's responsibilities generally involve managing daily office operations, providing administrative & MIS support and also, ensuring smooth and efficient work environment. This includes tasks like managing schedules, coordinating meetings, handling correspondence, maintaining records, and supervising office staff. They also play a crucial role in maintaining office supplies, managing inward & outward materials, vendors management, managing budgets, and ensuring a welcoming atmosphere for visitors specially daily administrative support & daily MIS.
- **Scheduling and Calendar Management**: Coordinating appointments, meetings, and conference room bookings.
- **Record Keeping**: Maintaining physical and digital files, organizing documents, and ensuring proper record management.
- **Correspondence**: Managing incoming and outgoing mail, faxes, and other correspondence.
- **Report Preparation**: Assisting with the creation of reports, presentations, and other documents.

Office Management:

- **Office Supplies**:Monitoring inventory, ordering supplies, and ensuring adequate stock of essential items.
- **Office Maintenance**:Overseeing general office upkeep, including cleaning, repairs, and maintenance of equipment.
- **Budget Management**:Assisting with budget preparation, tracking expenses, and managing office expenditures.
- **Vendor Management**:Building and maintaining relationships with vendors for office supplies and services.
- **Visitor Management**:Greeting visitors, providing information, and ensuring a welcoming atmosphere.

Support for Staff:

- **HR Support**: Assisting with recruitment, onboarding, and other HR-related daily & monthly tasks.
- **Employee Assistance**: Providing support to employees with administrative tasks and office-related needs.
- **Communication**: Disseminating information and updates to staff members.

Other Responsibilities:

- **Event Planning**: Assisting with the planning and execution of company events.
- **Policy Implementation**: Ensuring compliance with company policies and procedures.
- **Problem Solving**: Addressing and resolving any issues or challenges that arise in the office environment.
- **Supervising Staff**: Overseeing the work of other administrative staff or support personnel.

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹20,000.00 per month

**Benefits**:

- Provident Fund

Ability to commute/relocate:

- Dhulagori, Howrah, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Higher Secondary(12th Pass) (required)

**Language**:

- Bengali (required)
- English, Hindi, Bengali (required)

**Location**:

- Dhulagori, Howrah, West Bengal (required)

Work Location: In person

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