Executive Assistant to CEO

4 days ago

Kharadi Pune Maharashtra, India Gemscap Global Analyst Private Limited Full time

**Job Title**: Executive Assistant

**Location**: Kharadi

**Job Type**: Full-Time

**Key Responsibilities**:

- Manage and maintain the Managing Director's calendar, ensuring all appointments and meetings are scheduled and updated.
- Coordinate and schedule meetings, both internal and external, ensuring all logistics are handled smoothly.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Assist in preparing reports, presentations, and other documents as needed.
- Organize travel arrangements and itineraries, including accommodations and transportation.
- Maintain confidentiality and handle sensitive information with discretion.
- Perform general administrative duties, including filing, data entry, and document management.
- Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
- Ensure smooth communication between the Managing Director and other departments or external clients.

**Required Qualifications**:

- Minimum of 6 months of experience as an Executive Assistant, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and **verbal communication skills in English**.
- Strong **time management** and **organizational skills**.
- Ability to work independently and as part of a team.
- High level of attention to detail and **problem-solving skills**.
- Ability to handle multiple tasks in a fast-paced environment and manage changing priorities.
- Experience supporting senior executives or directors.

**Preferred Qualifications**:
**Soft Skills**:

- Excellent interpersonal skills and a collaborative attitude.
- Proactive and able to anticipate the needs of the Managing Director.
- Ability to maintain professionalism and discretion at all times.
- Maintain confidentiality and handle sensitive information

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹300,000.00 - ₹500,000.00 per year

**Benefits**:

- Paid sick time
- Provident Fund

Schedule:

- Evening shift
- Monday to Friday
- UK shift
- US shift
- Weekend availability

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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