
Administrative Assistant
6 days ago
**Job Description with Specific Responsibilities**:
1. Organize, coordinate, manage and streamline overall office administration
2. Plan and manage schedules and meeting calendars for seniors
3. Prepare letters, drafts, meeting agenda, reports, memos, minutes and other documents for the Leadership Team
5. Arrange meetings, interviews, video calls/Skype/ WebEx discussions for seniors
6. Answer phone calls, attend clients, visitors in office
7. Proof-read and format documents, reports, presentations for review
8. Manage travel requirements and bookings for bus/cab/flight, seek necessary approvals, and work on travel plans for staff and associates
9. Maintain database of suppliers, service providers and legal associates. To coordinate for quotes, negotiate rates, prepare purchase orders, follow-up for supplies, maintain stock of office utilities, clear payments and handle vendor complaints
10. Maintain office infrastructure including service contracts and maintenance of systems, laptops, EPABX, biometric & access gadgets
11. Coordinate ER activities for staff (monthly birthdays, anniversaries, weekend snacks, festive-gifting, and other employee activities), per requirement
12. Supervise housekeeping staff & office upkeep activities
13. Work on ROC formalities, registrations and licenses of JV companies (GST, Shop Act etc.)
14. Perform basic accounting tasks like raising Invoices, compiling regular banking, and accounting details, preparing monthly files for CA, vendor payment lists and expense statements, and visiting CA / tax consultants, as per requirement
15. Staff disbursements: To assist in salary processing and processing of payslips, travel claims, reimbursements, rewards, incentives
16. Compile and collate MIS and regular staff reports for review
17. Maintain a general filing system for office documents and confidential data
**DESIRED CANDIDATE**:
Education: Convent Educated Graduate
Experience: 3 to 7 years of office administrative experience
**CRITICAL WORK SKILLS**:
**1. **Strong English communication skills (verbal and written)
**2. **Proficiency in using MS Tools (PowerPoint, Excel, Word & Outlook)
**3. **Excellent Drafting skills (for staff and client communication)
Pay: ₹25,000.00 - ₹35,000.00 per month
**Benefits**:
- Cell phone reimbursement
Schedule:
- Day shift
- Monday to Friday
Application Question(s):
- How far (in kms) do you stay from World Trade Center, Kharadi-Pune-411014?
**Experience**:
- admin work: 3 years (required)
Work Location: In person
Expected Start Date: 02/12/2024
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