Administration Assistant

2 days ago

Chakan Pune Maharashtra, India CRUTZ LEELA Full time

**Job Title: Administrative Executive**

**Job Summary**:
**Responsibilities**:

- **Office Administration**:

- Manage office supplies inventory and place orders as necessary.
- Maintain office equipment and arrange for repairs when needed.
- Ensure the smooth functioning of office operations by coordinating administrative support services.
- **Calendar Management**:

- Schedule and coordinate meetings, appointments, and travel arrangements for executives.
- Maintain and update calendars to ensure accuracy and efficiency in scheduling.
- **Communication Management**:

- Answer and direct phone calls to appropriate parties.
- Draft and edit documents, letters, memos, and reports as needed.
- **Data Management**:

- Organize and maintain electronic and hard copy filing systems.
- Manage databases and input data accurately and efficiently.
- Prepare and analyze reports as required.
- **Event Coordination**:

- Assist in planning and coordinating company events, meetings, and conferences.
- Arrange logistics such as venue bookings, catering, and audiovisual equipment.
- **Customer Service**:

- Provide exceptional customer service to clients, visitors, and employees.
- Address inquiries and resolve issues promptly and professionally.
- **Support to Management**:

- Assist senior management with administrative tasks as assigned.
- Prepare presentations, reports, and other documents for management review.

**Requirements**:

- Bachelor's degree in Business Administration or related field preferred.
- Proven experience as an Administrative Assistant, Administrative Executive, or similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and exercise discretion.
- Detail-oriented with a high degree of accuracy.
- Ability to work effectively in a team environment and independently.
- Flexibility and adaptability to handle changing priorities and deadlines.

**Preferred Qualifications**:

- Experience with office management software and tools.
- Previous experience in event planning or project management.
- Knowledge of basic accounting principles.
- Familiarity with HR processes and procedures.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Experience**:

- total work: 3 years (preferred)
- Admin: 3 years (preferred)

Work Location: In person

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