Internal Services Professional

Job ID
- 479718
- Posted since
- 07-Oct-2025
- Organization
- Foundational Technologies
- Field of work
- Research & Development
- Company
- Siemens Technology and Services Private Limited
- Experience level
- Experienced Professional
- Job type
- Full-time
- Work mode
- Office/Site only
- Employment type
- Permanent
- Location(s)
- Bangalore - Karnataka - India

**Hello Visionary**

We know that the only way a business thrive is if our people are growing. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

We are looking for**a** Internal Services Professional.**

**You’ll make a difference by**:
**Comprehensive Office Support**:

- Providing general administrative support.
- Maintaining office supplies inventory and placing orders as needed to ensure smooth operations.
- Assisting with data entry, record-keeping, and document management, ensuring accuracy and accessibility.
- Coordinating office events, team gatherings, and internal communications.
- Acting as a first point of contact for internal inquiries, directing them to the appropriate team or individual.

**Offer and Proposal Preparation (via PAR)**:

- Facilitating the preparation and submission of offers and proposals using our internal (PAR) system
- Collaborating with sales, technical, and legal teams to gather necessary information and ensure all documentation is complete and compliant.
- Reviewing proposals for accuracy, consistency, and adherence to company standards and client requirements.
- Tracking the status of offers through the approval process and providing updates to stakeholders.

**Timesheet Consolidation & Reporting**:

- Collecting, reviewing, and consolidating timesheets from various team members and departments.
- Ensuring timesheet accuracy, proper project allocation, and compliance with company policies and regulations.
- Assisting with the generation of reports based on timesheet data for payroll, project billing, and resource planning purposes.
- Following up on missing or incomplete timesheets to ensure timely submission.

**Document Management**:

- Organizing and maintaining physical and digital filing systems, ensuring easy retrieval of documents.
- Assisting with the creation, editing, and formatting of presentations, reports, and other internal documents.

**Process Improvement**:

- Identifying opportunities to streamline administrative processes and improve efficiency.
- Contributing to the development and documentation of best practices for office support functions.

**You’ll win us over by**:

- High school diploma or equivalent; a degree or certification in business administration or a related field is a plus.
- Proven experience (e.g., 2+ years) in an administrative, office support, or internal service role.
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must.
- Strong verbal and written communication skills, with a professional and friendly demeanor.
- Ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines.
- A proactive attitude and the ability to work independently as well as collaboratively within a team.
- Experience with internal approval systems or CRM software is highly desirable.

**Create a better #TomorrowWithUs**

This role, based in Bangalore, is an individual contributor position. You may be required to visit other locations within India and internationally. In return, you'll have the opportunity to work with teams shaping the future.

Bring your curiosity and imagination, and help us shape tomorrow