Documentation Assistant

3 days ago


Sriperumpudur Chennai Tamil Nadu, India Gestamp Automotive Chennai Pvt Ltd Full time

A documentation assistant helps organize, maintain, and manage various types of documents, both physical and electronic, within an organization. They are responsible for ensuring the accuracy, accessibility, and proper storage of important records, often supporting legal, administrative, or technical teams.
- Key Responsibilities:

- Document Management: Establishing and maintaining efficient filing systems (both physical and electronic), indexing, tracking, and ensuring easy retrieval of documents.
- Document Creation and Preparation: Assisting in the creation, formatting, and preparation of various documents, including reports, correspondence, and presentations.
- Record Keeping: Maintaining accurate records of documentation, including version control and status updates.
- Quality Control: Ensuring the accuracy and completeness of documents, and verifying information as needed.
- Communication: Communicating with relevant parties regarding document status, queries, and any necessary clarifications.
- Compliance: Ensuring that documents adhere to relevant legal and organizational standards. Support for Teams: Providing administrative and technical support to teams that rely on document management.
- Specific tasks may include: Scanning, photocopying, and storing documents.
- Managing electronic filing systems. Inputting data into databases and spreadsheets.
- Preparing documents for shipping or distribution. Coordinating with shipping agencies. Maintaining mailing lists.
- Skills and Qualifications: Strong organizational and time management skills.
- Proficiency in using office software (MS Office, etc.) and electronic document management systems. Excellent written and verbal communication skills. Attention to detail and accuracy. Ability to maintain confidentiality
- Problem-solving skills.
- Examples of Documentation Assistant roles:

- Export Documentation Assistant: Specializes in preparing and verifying documents for international exports.
- Logistics Documentation Assistant: Focuses on documents related to transportation and logistics.
- E-Documentation Assistant: Handles electronic filing systems and digital document management.
- Document Control Assistant: Ensures the proper control and management of all documents within a specific area.
- Documentation and Reporting Assistant: May focus on collecting, organizing, and reporting information for specific projects or programs.

Pay: ₹8,885.11 - ₹21,662.48 per month

**Benefits**:

- Food provided

Work Location: In person



  • Chennai, Tamil Nadu, India Hexite Full time

    A Documentation Assistant's job involves managing and organizing various types of documentation, ensuring accuracy, timeliness, and adherence to established procedures. They may handle both physical and digital files, assist with document creation, and ensure proper storage and retrieval. Key responsibilities of a Documentation Assistant include: -...


  • Tamil Nadu, India HappyJobs Full time

    **Job Information**: Work Experience - 1-2 yearsIndustry - Export/ImportCity - maduuraiProvince - Tamil NaduCountry - IndiaPostal Code - 626102- We are hiring Documentation Assistant for an manufacturing company. Job Location -** Madurai** **Responsibilities: - ** - Handling of pre-shipment & post-shipment documentations. - Liaison with freight forwarder,...


  • Perungudi, Chennai, Tamil Nadu, India go4career Full time

    **Job Title**:Documentation Assistant** **Location: PERUGUDI,CHENNAI** **Company Name**: GO4CAREER **Job Type**: Full-time **Experience**: 0-1 years (Freshers can apply) **CONTACT HR : 7094468944** **Key Responsibilities**: - Prepare and maintain documents, reports, and records accurately. - Handle data entry tasks using MS Excel and MS Word. - Update...


  • Porur, Chennai, Tamil Nadu, India AlmosThere Consulting Full time

    We are seeking full-time, on-site staff to join us as Documentation Assistants to the Lead Consultant. This role is designed to provide hands-on exposure to the core processes of statutory compliance, documentation, and proprietary data management. Women are preferred for the role. Training shall be provided. The Assistant shall support: Document...


  • Chennai District, Tamil Nadu, India Transenergy Private Limited Full time

    Collecting and recording data: Collecting and recording data with accuracy and speed, and identifying and correcting errors - Maintaining databases: Maintaining databases and ensuring data is accessible - Creating reports and documents: Creating reports and documents using databases, spreadsheets, and other software packages - Interpreting data: Interpreting...


  • Porur, Chennai, Tamil Nadu, India AlmosThere Consulting Full time ₹ 1,50,000 - ₹ 2,00,000 per year

    We are seeking full-time, on-site staff to join us as Documentation Assistants to the Lead Consultant. This role is designed to provide hands-on exposure to the core processes of statutory compliance, documentation, and proprietary data management. Women are preferred for the role.Training shall be provided.The Assistant shall support:Document preparation...


  • Chennai, Tamil Nadu, India Think semi infotech pvt ltd Full time

    Document controller is responsible for the verification and consolidation of documents for Site folder/ PAC/ FAC submission to client. - Ensure the accuracy and timeliness of the documents being submitted to client. - Monitor the approval of Acceptance Certificates and trigger the billing once approved; - Responsible for monitoring and safekeeping of project...


  • Chennai, Tamil Nadu, India Transenergy Private Limited Full time

    Copy, scan and store documents - Check for accuracy and edit files, like contracts - Review and update technical documents (e.g. manuals and workflows) - Distribute project-related copies to internal teams - File documents in physical and digital records - Create templates for future use - Retrieve files as requested by employees and clients - Manage the...

  • Document Assistant

    1 day ago


    Chengalpattu, Chennai, Tamil Nadu, India GE-TEK ELECTRONICS Full time

    Document preparation: Prepare documents for legal compliance, transportation, or other needs Document management: Set up and maintain electronic filing systems, scan and store documents, and track documents Document production: Coordinate document production and shipping, and reproduce documents and publications Document retrieval: Retrieve documents for...


  • Velachery, Chennai, Tamil Nadu, India Kaizen Voiz Full time

    To create and maintain clear and concise technical documentation, such as user manuals, system documentation, and process flows. - Develop and maintain style guides and templates to ensure consistency in documentation. - Manage version control and documentation lifecycle using tools like SharePoint, Confluence, Git, or document management systems. - Write...