Administrative Assistant

**Assistant
- Admin and Accounts (Only Female)**
Location**:Pune**

**About SaveLIFE Foundation**:
SaveLIFE Foundation (SLF) is a non-profit organisation committed to saving lives on roads in India. We have been recognised as the Best NGO in India by the Rockefeller Foundation and are a recipient of the prestigious Prince Michael International Road Safety Award. We partner directly with the government, industry, and local communities across India to make the most dangerous roads safer. Road crashes kill over 1.3 million people globally each year. India holds the dubious distinction of being world number one in road crash deaths, with at least 150,000 fatalities and over one million serious injuries per year. Most victims come from extremely poor backgrounds. Road crashes have emerged as the number one cause of death for Indians in the age-group of 15-45, dealing a crushing blow to the nation’s productivity and a loss of 3% to our GDP each year - an amount that can eradicate hunger from India, twice over each year. Tragically, road crashes in India are also one of the biggest causes of death for children under age 14, with over twenty fatalities each day, mostly in the vicinity of schools. SLF operates at the intersection of policy-making and grassroots impact. We are best known for getting India a Good Samaritan Law that encourages bystanders to help critically injured persons on the road, expected to save 50% lives otherwise lost to preventable injuries. Most recently, SLF has delivered an astounding 43% reduction in fatalities on the Mumbai-Pune Expressway through a combination of measures ranging from improved road engineering, to technology-driven traffic enforcement to optimised trauma response - the Zero Fatality Corridor (ZFC) model.

**Role Overview**:
The Admin and Account Assistant should be capable of independently handling office operations, she will work under the supervision of Assistant Manager-General Administration under control of the Manager-Finance Control & Accounting. The Assistant is responsible for day-to-day office operations, checking and submission of staff and vendor bills to Head Office, maintain office records etc. and regular correspondence with Delhi Office in order to meet organizational requirements.

**Key Responsibilities**:
**Operational responsibilities**

**Administration**:

- Office Operations: Ensure Timely collection of utility bills, Vendor Bills etc. and submit them to Head Office for payment processing.
- Ensure cleanliness at office premises and maintain the plantation.
- Arrangement for Stationery, Housekeeping and other general items. Ensure AMCs of all the equipment.
- Record Keeping: Maintain Inventory Register, Fixed Asset Register, office file records, Staff and Vendor bills.
- Maintain Diary/Dispatch Register and correspondence.
- Travel Arrangement: Assist the staff and Asst. Manager - General Administration for arranging staff travel.
- Vehicle Management: Ensure fuelling of Patrolling Vehicle, timely service and maintenance of the vehicles etc. and get the vehicle log book maintained.
- Petty Cash Management: Maintain Petty cash and day to day contingent expenses as per the approvals.
- Personnel Management: To understand the staff requirements i.e. ID Cards, Visiting cards, any staff issues, attendance management etc. and coordinate with head office.

**Accounts**:

- Ensure proper submission of the travel and other reimbursement bills by staff, vendor bills etc. in line with available budget.
- To check the bills as per organizational policy and submit them to head office for payment process.
- Maintaining proper entries in Tally Software and ensure proper maintenance of accounting records with supporting documents.
- Assist the Manager-Financial Control and Accounting in preparation of Monthly & Quarterly reports such as PF, ESI, TDS, MIS etc. and Projects’ financial reports.
- Assisting in timely completion of Internal Audit, Statutory Audit and project based auditing as per the organization and Donors’ requirement.
- Assist in Procurement of the supplies for the programme need, based on procurement policies of SaveLIFE Foundation.
- Undertake any other activities and responsibilities as required by the organization.

**Role Specifications**:
**Education**
- Graduate degree in Commerce/Business Administration or related field
- Knowledge of MS-Office, Tally and Internet

**Experience**
- Minimum 2 to 3 years in Office Administration and Accounts.
- Preferred experience in NGO/ Social Development Sector.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹240,000.00 - ₹360,000.00 per year

**Benefits**:

- Health insurance

Schedule:

- Day shift

Ability to commute/relocate:

- MICD Chinchwad, Pune, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Language**:

- Marathi (required)