Front Office Executive

_*Job Vacancy Advertisement*_
- *Front Office Executive (Receptionist) Vacancy Advertisement*_

*Name of designation*: Front Office Executive (Receptionist)

*Total number of available vacancies:* 1

Our Client organization is a global energy and petrochemical company headquartered in the Netherlands. The company operates in India across various segments, including retail fuel, lubricants, natural gas, renewable energy, and electric vehicle infrastructure. Our Client organization focuses on sustainable energy solutions, innovative technologies, and efficient energy practices to cater to India's growing energy demands. It has a strong network of fuel stations and offers high-quality products and services to consumers and businesses. The company is also committed to community development and environmental sustainability initiatives in India.

*A detailed address of Location of duty*: 200 Feet Radial Rd, Ganesh Avenue, Rose Avenue, Pallikaranai, Chennai, Tamil Nadu 600100

*Salary structure:* Cash In Hand Salary shall be *Rs. 40,000/-* per month.

*Other applicable benefits, perks, and facilities to be provided by employer, shall be as per client's policy*. One day per week as a weekly off, PF, Family Medical Insurance, Gratuity, Leave Wages, Bonus etc. shall be applicable.

*Employee Benefits*

Joining our client organization means becoming part of a culture that values well-being,

work-life balance, and professional growth. As a Front Office Executive, you’ll enjoy a range of benefits designed to support your career and personal life:

- *Health and wellness programs* designed to support physical, mental, and emotional well-being.
- *Professional development* opportunities to foster growth and advance your career in healthcare services.
- *Inclusive and diverse workplace* culture that values collaboration and respect across all levels of the organization.
- *Paid time off policies* that support work-life balance and encourage personal time for rest and recovery.
- *Competitive compensation* and recognition programs for your hard work and dedication to our client organization’s mission.

*Name and mobile number of contact person*: Sajeesh K

*Duty pattern and Shift Rotation details*: This is 8 hours a day and 26 days a month duty. The timings shall be from 9 am to 6 pm. Every Sunday shall be a weekly off.

*Final Date for Documents submission*: Immediate

*Duty starting date*: Immediate

*Job related duties and responsibilities description:*

*Key Responsibilities*

As a *Front Office Executive*, you will be the first point of contact for clients, guests, and staff, creating a positive impression and facilitating smooth operations in the front office. Your role

will support the efficiency of our Bengaluru Manyata Campus office while fostering a welcoming and professional environment for all visitors and team members.
- Greet and assist clients, guests, and employees, ensuring a positive and professional experience for all visitors.
- Answer, screen, and direct incoming calls to the appropriate departments with efficiency and courtesy.
- Manage meeting room bookings, coordinate schedules, and maintain a clean and organized front-office area.
- Assist in organizing company events and team gatherings by coordinating logistics, setting up meeting spaces, and arranging necessary equipment.
- Oversee mail distribution and ensure timely processing of deliveries, ensuring effective communication between departments.
- Monitor and report office supply inventory, placing orders as needed to maintain an efficient office environment.
- Support the HR and administrative departments by assisting in record-keeping and filing documents as required.
- *The age limit requirement*: Minimum 25 years and Maximum 35 years.
- *The physical height should be a minimum of 5 feet 6 inches tall*
- *Need to be physically fit and well built.*

*Required Skills and Qualifications*

Our ideal Front Office Coordinator will possess strong interpersonal skills and attention to detail, helping to maintain an organized and friendly front office experience. Here are the essential skills and qualifications for success in this role:

- Need an above average proficiency in MS Office, particularly power point presentations related techniques. A proper certification from Microsoft office company shall be an added advantage.
- A good typing speed of at least 30-40 WPM.
- Experience in disseminating internal communications to ensure clear, accurate messaging across departments.
- Ability to maintain internal communication systems for efficient information flow within the office.
- Excellent document filing and organizational skills to manage sensitive information securely and accurately.
- Strong organizational abilities for managing business documents and supporting office operations seamlessly.
- Attention to detail in monitoring staff attendance to ensure timely reporting and follow-up.

If you’re ready to contribute to a leading healthcare service