Executive Administration

**URGENTLY HIRING FOR ADMIN EXECUTIVE IN JAIPUR**

**Job Profile: Admin Executive (Google Sheets & Flowchart Specialist) for HDPE Pipe Manufacturing Company**

**Job Title: Admin Executive**

**Department: Administration**

**Location: SITAPURA**

**Reporting To: MANAGER**

**Job Overview**:
**Key Responsibilities**:

- **Google Sheets Management & Reporting**:

- Create, maintain, and update Google Sheets for tracking inventory, production schedules, orders, and other operational data.
- Generate reports using Google Sheets, ensuring accuracy and clarity in presenting data (e.g., monthly, quarterly reports).
- Use formulas, pivot tables, and data validation techniques to improve efficiency and reduce errors.
- Automate data workflows in Google Sheets to streamline repetitive tasks and improve data accuracy.

2. **Flowchart Creation & Process Documentation**:

- Design clear, informative flowcharts and diagrams to visualize business processes, workflows, and production procedures.
- Collaborate with different departments (e.g., production, inventory, logistics) to understand processes and create relevant flowcharts for operational improvement.
- Maintain up-to-date flowcharts to document any changes in company processes or production procedures.
- Ensure flowcharts are easy to understand for cross-functional teams and are used to train employees or improve process efficiency.

3. **Inventory & Stock Management**:

- Track and report on stock movements, production output, and order deliveries using Google Sheets.

4. **Administrative Support**:

- Handle general administrative tasks, including scheduling meetings, handling correspondence, and organizing office supplies.
- Maintain and organize employee records, attendance, and other HR-related documents.
- Assist in coordinating interdepartmental meetings, training sessions, and other company events.

5. **Data Entry & Reporting**:

- Accurately enter operational data into Google Sheets and keep records up to date.
- Create and manage reports for senior management on key performance indicators (KPIs) such as production rates, sales, and inventory levels.

6. **Vendor & Supplier Coordination**:

- Track purchase orders, inventory levels, and supplier invoices in Google Sheets.

7. **Compliance & Documentation**:

- Ensure all documentation is organized and accessible to meet company policies and regulatory requirements.

8. **Ad-hoc Tasks**:

- Perform any other administrative tasks as assigned by management, such as assisting with employee training or organizing company events.

**skills & Qualifications**:

- **Education**: Bachelor’s degree (English medium)
- **Experience**: Minimum 2 years of experience in an administrative role, preferably within a manufacturing or industrial environment.
- **Technical Skills**:

- **Google Sheets Expertise**: Strong knowledge of Google Sheets, including advanced formulas, pivot tables, data validation, and automation.
- **Flowchart & Diagram Creation**: Proficient in using flowchart tools (e.g., Google Drawings, Lucid chart, Microsoft Visio) to design professional process maps and diagrams.
- Basic knowledge of Microsoft Excel.
- **Key Skills**:

- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to collaborate effectively with cross-functional teams.
- Problem-solving abilities, with a focus on process optimization.
- Time management skills to prioritize multiple tasks efficiently.
- **Other**:

- Proactive in identifying areas for process improvement.
- Knowledge of HDPE pipe manufacturing processes is a plus but not required.

**Working Conditions**:

- Full-time position.
- Primarily office-based with some interaction with the production floor.

**Salary Range : 20K To 25K CTC Per Month**

**Job Location : Jaipur**

***

**Total Experience: Minimum 2 years**

**Schedule**:

- **Day shift**

**Work Location: In person**

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)
- Administrative: 1 year (preferred)

Work Location: In person