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Facility Executive/admin
2 weeks ago
JLL supports the Whole You, personally and professionally.
Roles and Responsibilities
Oversee daily office operations and manage office supplies and equipment.
Ensure the office environment is clean, organized, and conducive to productivity.
Provide administrative support to senior management.
Schedule and coordinate meetings, appointments, and travel arrangements.
Assist HR with the employee onboarding and offboarding process.
Organize company events, meetings, and training sessions.
Manage logistics for events, including venue booking, catering, and materials preparation.
Act as a point of contact for internal and external stakeholders.
Prepare and maintain documentation, reports, and presentations for various departments.
Ensure that all administrative activities are documented accurately and filed appropriately.
Assist with budget preparation and expense tracking.
Manage petty cash, process invoices, and handle reimbursements.
Coordinate with the IT department to ensure smooth operation of office technology and systems.
Assist in troubleshooting minor technical issues and liaising with IT support for major problems.
Manage the procurement process for office supplies and equipment.
Maintain inventory records and ensure adequate stock levels.
Ensure compliance with company policies and procedures.
Assist in the development and implementation of administrative policies.
Provide excellent customer service to clients, visitors, and staff.
Address inquiries and resolve issues in a professional and timely manner.
Oversee the maintenance and upkeep of office facilities.
Coordinate with service providers for repairs and maintenance work.
Skills and Qualifications
Any bachelor’s degree or a related field is often preferred.
Previous experience (2years) in an administrative or executive support role, especially in an IT environment, is beneficial.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent verbal and written communication skills.
Strong interpersonal skills to interact effectively with employees and clients.
Exceptional organizational and multitasking abilities.
Attention to detail and problem-solving skills.
Ability to prioritize tasks and manage time efficiently.
High level of discretion and confidentiality.
Strong work ethic and professional demeanor.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
