Administrative Assistant

8 hours ago

Mangalore Karnataka, India M S SPORTSWEAR Full time

Administrative Assistant

**Role Summary**:
The administrative assistant in a manufacturing unit supports the efficient operation of the facility by performing a wide range of administrative and clerical tasks. This role ensures smooth coordination between departments, maintains records, and supports daily operational requirements.

**Key Responsibilities**:
**Administrative Support**:
Assist in the preparation and distribution of internal and external correspondence, reports, and documents.

Maintain and update office records, databases, and filing systems.

Manage office supplies inventory and place orders as needed.

**Coordination & Communication**:
Act as the primary point of contact between departments, ensuring effective communication.

Schedule and coordinate meetings, appointments, and conferences.

Assist in coordinating departmental activities and follow up on assigned tasks.

**Documentation & Record-Keeping**:
Maintain accurate records of attendance, leave, and employee data.

Assist with the preparation of production-related documentation, including work orders and inventory records.

Ensure compliance with company policies and document retention standards.

**Support Operations**:
Assist in the onboarding process for new employees, including documentation and orientation.

Coordinate with vendors and service providers for routine office maintenance.

Handle petty cash transactions and maintain records of expenses as required.

**Data Management**:
Update and manage data in ERP systems or other company-specific software.

Generate reports related to production, attendance, and administrative tasks as requested.

**General Office Duties**:
Answer and direct phone calls, and handle inquiries professionally.

Greet and assist visitors, ensuring adherence to company protocols.

Perform other clerical tasks such as photocopying, scanning, and mailing.

**Qualifications and Skills**:
Education: Bachelor’s degree or equivalent in business administration or a related field preferred.

Experience: Minimum 2 years of experience in an administrative or clerical role, preferably in a manufacturing environment.

Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and ERP software.

Organisation: Strong organisational and multitasking skills, with attention to detail.

Teamwork: Ability to work collaboratively across departments.

**Key Performance Indicators (KPIs)**:
Timely completion and accuracy of administrative tasks.

Efficiency in maintaining and updating records and databases.

Effective communication and coordination between departments.

Adherence to deadlines for reports and documentation.

Reduction in errors in production-related documents.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹18,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Fixed shift
- Morning shift

Supplemental Pay:

- Overtime pay
- Performance bonus
- Yearly bonus

Work Location: In person

  • Administration Assistant

    7 hours ago

    Mangalore, Karnataka, India Thales Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it's all driven by human intelligence.Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we...

  • [High Salary] Administration Assistant

    3 weeks ago

    Mangalore, Karnataka, India Thales Full time

    At Thales we know technology has the ability to make our world more secure sustainable and inclusive - and that it s all driven by human intelligence Because it takes human intelligence to build and power the systems and solutions that people depend on every day So we stay curious and make space for diverse points of view We share what we know and we...

  • Sales Administration assistant manager

    2 weeks ago

    Mangalore, Karnataka, India M S SPORTSWEAR Full time ₹ 87,000 - ₹ 36,00,000 per year

    Job DescriptionJob Title: Sales Administration Assistant ManagerDepartment: Business Development / SalesReporting To: Business Development Manager (BDM)Job Summary:The Sales Administration Assistant Manager will be responsible for coordinating sales operations, managing client communications, maintaining order documentation, and ensuring smooth coordination...

  • Receptionist/office Administrator

    1 week ago

    Mangalore, Karnataka, India Amar Infraprojects Full time

    We are looking for a dedicated and organized Receptionist cum Office Administrator to manage the front desk, coordinate with various departments, and ensure smooth office operations. This role requires a professional individual with excellent communication and multitasking skills, capable of handling a variety of tasks with a focus on customer service and...

  • Administration Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Remidio Innovative Solutions Full time

    **DESIGNATION/ TITLE**: Administration Assistant **ABOUT THE ROLE**: As an Administration Assistant you will be performing a variety of administrative and clerical tasks, providing support to the Managers and employees, assisting in daily office needs, and managing Company’s general administrative activities. **DEPARTMENT**: Administration **REPORTING...

  • Virtual Executive Assistant

    8 hours ago

    Mangalore, Karnataka, India NPOWA Solutions Full time

    **Job Title: Virtual Executive Assistant** **Location: Mangalore (Work from home)** **Employment Type: Full-Time** **Key Responsibilities**: - Manage and organize the executive’s calendar, including scheduling meetings and appointments. - Prepare and edit correspondence, reports, and presentations. - Act as a liaison between the executive and...

  • Office Assistant

    2 weeks ago

    Mangalore, India Sapling Multi Ventures Pvt Ltd Full time

    Job Title: Office Assistant Company**:Sapling Multi Ventures Pvt Ltd** Salary**:Best in the Industry** Job Description for office Assistant We are seeking a responsible and enthusiastic individual to join our team as an Office Assistant. In this role, you will play an integral part in ensuring the smooth functioning of our organization. Your assistance...

  • Administration Executive

    2 weeks ago

    Mangalore, Karnataka, India CIEL HR Full time ₹ 2,00,000 - ₹ 8,00,000 per year

    Role & responsibilitiesOffice and operations management: Oversee daily operations, manage office supplies and inventory, and handle vendor relations.Scheduling and coordination: Organize and schedule meetings, manage calendars, and arrange travel logistics for staff and executives.Communication: Handle incoming calls, emails, and other correspondence...

  • Administration Assistant

    4 days ago

    ShantiNagar, Karnataka, India Arthtattva Auditors Pvt Ltd Full time ₹ 3,60,000 - ₹ 4,20,000 per year

    Company DescriptionAt Arthtattva, we provide expert professional advice on GST & IDT. Managed by Chartered Accountants and supported by a team of over forty members, we serve a wide range of companies from various industries including manufacturing, trading, and services. Arthtattva offers consultancy services to help implement GST effectively and...

  • Administration Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Mora Scala Global Fashions Full time

    Position: Administrative Assistant Company Overview: We are a vertically integrated fashion retail business, dedicated to delivering high-quality fashion products to our customers. As an organisation, we handle all aspects of the fashion retail process, from design and production to distribution and sales. We are seeking a highly organised and...