Executive Assistant

6 days ago

Lower Parel Mumbai Maharashtra, India Lafit Lighting Pvt Ltd Full time

**Job Summary**:
**Key Responsibilities**:

- **Administrative Support**:

- Manage the executive's calendar, scheduling meetings and appointments.
- Prepare and organize materials for meetings, including agendas, presentations, and reports.
- Coordinate travel arrangements and itineraries, including booking flights, accommodations, and transportation.
- **Communication**:

- Serve as the primary point of contact between the executive and internal/external stakeholders.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Maintain confidentiality and handle sensitive information with discretion.
- **Project Management**:

- Assist in the planning and execution of special projects and initiatives.
- Track project progress, deadlines, and deliverables, ensuring timely completion.
- Research and compile data for presentations and reports.
- **Event Coordination**:

- Plan and coordinate executive meetings, team events, and off-site gatherings.
- Handle logistics, including catering, venue selection, and equipment setup
- **Task Management**:
Exhibit exceptional task management skills by prioritizing and managing multiple responsibilities simultaneously.

Ensure timely completion of assignments while maintaining a high level of accuracy and attention to detail.

Utilize organizational tools and techniques to streamline workflows and enhance productivity.
- **Problem-Solving**:

- Demonstrate strong problem-solving skills by proactively identifying challenges and implementing effective solutions.
- Handle unexpected issues or changes with composure and adaptability, ensuring mínimal disruption to operations.
- Collaborate with team members to streamline processes and improve overall efficiency.

**Skills**:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.

**Requirements**:

- **Education and Experience**:

- Master’s degree in Business Administration, Communications, or a related field (preferred).
- Proven experience as an Executive Assistant or in a similar role.

**Technical Skills**:

- Proficiency with technology and the ability to adapt quickly to new tools and software are essential.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Pay: ₹12,384.69 - ₹49,625.95 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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