
Administration Assistant
2 weeks ago
Please read the job description in full and ensure you understand the job requirements and the expectations before you apply.
You must provide a reason why you are looking for a job change.
**Position Overview**
This position requires the ability to clearly and effectively communicate in order to successfully collaborate, coordinate, and resolve administrative-related activities and issues. It also requires the ability to independently manage with mínimal supervision. Good conversation and writing skills, as well as normal tact and courtesy, are required
**Key Duties and Responsibilities**:
- Assist with recruitment administration by writing job descriptions, posting job ads online, shortlisting CVs, and scheduling interviews
- Issue contracts of employment and amendments to contracts as required
- Complete all HR administration for new starters, leavers, pay reviews, personal details changes and update the HR system
- Maintain and update employees or external consultants personnel files, leaves, training records, CVs, etc.
- Assist with setting up and maintaining training records for all company staff
- Monitor and track reviews due during probation periods - Monitor and track staff weekly timesheets for approval
- Monitor and manage staff holiday requests and approvals
- Provide approved monthly timesheets to the payroll team/accountants for calculating salaries
- Check the payslips for any errors and coordinate with the payroll before issuing the payslips
- Liaise and coordinate with company accountants to provide details/information to aid the preparation or filing of company returns (e.g., annual returns, quarterly service tax, etc.)
- Ensure that all IT equipment issued to new starters is logged correctly and accurate records are maintained
- Provide support in dealing with grievances and disciplinary matters, i.e., generating the required letters, taking meeting minutes, etc.
- Provide support for tender bids (e.g., preparing preliminary responses, managing queries, compiling information, etc.)
- Provide PMO support in setting up project folders (e.g., in O365 and SharePoint), project sales, document control, etc.
- Other general administration and PA duties as required (e.g., update and monitor expiry or renewal of company insurances, ISO accreditations, payments, invoices, etc.)
**Essential Skills and Experience**
- A degree holder as a minimum qualification (e.g., BSc, BA, BCom, BBA)
- Computer literate and a proficient user of Microsoft Office packages (e.g., Excel, Word, PowerPoint, Outlook)
- Good interpersonal and telephone skills
- A high-level competence in the use of the English language, including reading, writing, and speaking
- Previous experience of working as part of HR team is an added advantage
- Require good communication skills, both verbal and written English
**Other Requirements**
- You must have at least have minimum of 3 to 5 years of experience in the required field.
- Working Hours: April to October: Monday-Friday | 10 am -7 pm
- November to March: Monday-Friday | 11 am -8 pm
- (During peak periods, flexibility will be required)
- Salary: Negotiable and depending on experience.
- Gratuity scheme for continuity of service.
- Probationary Period: Six months.
Pay: ₹15,000.00 - ₹30,000.00 per month
**Benefits**:
- Health insurance
- Leave encashment
- Life insurance
- Provident Fund
Schedule:
- Day shift
- Monday to Friday
Supplemental Pay:
- Yearly bonus
**Language**:
- Hindi (preferred)
- English (required)
Work Location: In person
Application Deadline: 25/07/2025
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