Event Operation Executive

2 days ago

Viman Nagar Pune Maharashtra, India JK Events And Advertising Full time

An **Event Operations Executive** is responsible for overseeing the planning, coordination, and execution of events. They ensure that all operational aspects run smoothly to meet client expectations and deliver successful events. Below is a typical job description for this role:
**Job Title**: Event Operations Executive

**Responsibilities**:

- **Event Planning and Coordination**:

- Collaborate with clients and internal teams to understand event requirements and objectives.
- Create detailed event plans, including timelines, budgets, and task assignments.
- **Vendor and Stakeholder Management**:

- Identify, negotiate with, and manage vendors for services like catering, AV equipment, and decor.
- Maintain strong relationships with stakeholders, including sponsors, venues, and other collaborators.
- **On-Site Event Management**:

- Oversee the setup and breakdown of event spaces.
- Supervise staff and ensure seamless execution on the event day.
- **Logistics and Operations**:

- Handle permits, licenses, and compliance with regulations.
- Ensure proper management of equipment, supplies, and transportation logistics.
- **Budget and Financial Oversight**:

- Monitor budgets, track expenses, and report financials to stakeholders.
- Seek cost-effective solutions without compromising quality.
- **Problem Solving**:

- Address last-minute changes, challenges, or emergencies during events.
- Act as the primary point of contact for clients and vendors during the event.
- **Post-Event Activities**:

- Conduct post-event evaluations and gather feedback for improvement.
- Ensure timely submission of reports, invoices, and documentation.

**Skills and Qualifications**:

- Proven experience in event planning, coordination, or operations.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in project management tools and software.
- Ability to work under pressure and adapt to dynamic environments.
- Knowledge of event trends, compliance regulations, and safety protocols.

**Preferred Qualifications**:

- Bachelor’s degree in Event Management, Business Administration, or a related field.
- Certifications in event management (e.g., CMP, CSEP) are a plus.
- Experience with corporate events, conferences, or large-scale functions.

**Work Environment**:

- May involve irregular hours, including evenings and weekends.
- On-site presence required during events.
- Role may include physical activities such as lifting or arranging event equipment.

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Paid time off

Work Location: In person

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