Office Associate

1 week ago

Noida, India Chhanv Foundation Full time

**Office Associate Job Description**:
**1. Summary**

**2. Line of Reporting**

The Office Manager reports to the Administrative Head. They will work closely with the Media and Administrative team.

**3. Responsibilities**
- Overseeing general Human Resource operations: Hiring Responsibilities, Monitoring internal HR systems and databases, Designing and implementing organization’s policies, and Addressing employees’ queries.
- Ensure the highest possible level of service to donors, stakeholders, and partner organizations. This may involve managing relationships for a portfolio of donors. Ensure quality, consistency, and continuity in the Chhanv Foundation’s approach to all of them.
- Greeting visitors, answering incoming phone calls, and delivering responses to our partners, associates, supporters, and volunteers.
- Coordinating appointments and meetings and managing staff calendars and schedules.
- Promote, develop, coordinate, and maintain schedules for online and offline events as well as come to the venue for organizing work.
- Writing letters on office-related matters to internal and external personnel or authorities.
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
- Purchasing office supplies, digital tools & software, and equipment while maintaining proper stock levels. Also, ensure the recurring payments for the same.
- Ensure timely reimbursements through the accounts department on office-related expenses.
- Assist managers of different projects with their project logistics on an administrative level.
- Project Coordination:Ensuring that projects are executed effectively and within stipulated timelines.
- Producing reports, composing correspondence, and drafting new contracts.
- Creating presentations, content and other management-level reports.
- Education & Training - Responsible for Training and Coordination under the Sheroes Education and Skill Development Project.

**4. Requirements**
- Bachelor’s Degree with at least 2-3 years of relevant experience. Prior experience in non-profit work is highly preferred.
- Possess strong written and verbal communication skills
- Proven experience creating targeted content is advantageous.
- Strong knowledge of communication practices and techniques.
- Excellent knowledge of MS Office, databases, and information systems
- Adaptable and flexible to changing circumstances and needs of the role, including flexibility in working hours to ensure coordination with key colleagues in different locations and time zones.

**5. Work Location**

Contact: Interested parties should send their full CV and a cover letter to Chhanv

Chhanv Foundation (CNF) is a leading NPO working in the field of Rehabilitation, Education,

Legal assistance, Employment, and Social -justice which is Registered Under Section 80(G)(5)(vi) of Income Tax Act, 1961.

**Salary**: ₹30,000.00 - ₹40,000.00 per month

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- office associate: 2 years (preferred)
- total work: 3 years (preferred)

Ability to Commute:

- Noida, Uttar Pradesh (required)

Ability to Relocate:

- Noida, Uttar Pradesh: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**

+91 9452909005

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