Office Administrator

14 hours ago

Coimbatore Tamil Nadu, India PROBESEVEN's BETTERLIVES Full time

As an Office Administrator, you will be managing our office infrastructure, cash expenses, bill keeping, vendor management, assets setup and maintenance, supporting other teams to organize events, conduct meetings & conferences. You will be performing bookkeeping functions, managing housekeeping staff, keeping inventory records, and reloading office supplies as needed.

Experience: 2 - 3 Years

**Responsibilities**:
**Internal Office Administration**:
Maintain office infrastructure and ensure its proper functioning by coordinating repairs, maintenance, and renovations as needed.
Effectively keep a track of the maintenance activities, schedules, and service contracts to ensure timely and efficient upkeep.
Manage office cash expenses, keeping a meticulous record of all expenses, bills, and invoices.
Submit required bills and invoices to the auditing team in a timely manner for financial reconciliation and reporting.
Manage relationships with vendors, including negotiating contracts, pricing, and terms.
Source and evaluate potential new vendors to ensure cost-effectiveness and quality of services or supplies.
Assist other teams in organizing events, meetings, conferences, and travel arrangements, including booking venues, accommodations, and transportation.
Coordinate logistics, prepare materials, and provide on-site support for events and meetings.
Manage office essentials and pantry items, ensuring that all items are well-stocked and replenished as needed.
Monitor inventory levels, place orders, and maintain relationships with suppliers.
Manage outsourced jobs ensuring they are completed on time, within budget, and to the desired quality standards.

**Office & IT Asset Management**:
Ensure the management and maintenance of Office & IT assets and inventory for optimal business performance.
Maintain accurate records of Office & IT assets, track their usage, and coordinate repairs or replacements as required.
Develop an efficient system for tracking and allocating the assets to employees.
Conduct periodic audits to ensure proper asset management and prevent loss or misuse.

**WP & Sys Support Works**:
Provide support to the system admin team for any requirements or tasks needed to maintain the office's technology infrastructure.
Support and troubleshoot internal systems PCs, Laptops, LAN, Wi-Fi, WAN, Internet, Firewalls, and other hardware devices when required.
Follow up with clients for prompt renewals of WP payments every month.
Supporting WP team for prompt renewal of WP accounts with respective vendors and update records.

**Required Skills**:
Good experience in office infrastructure administration.
Good M365 skills, including proficiency in Excel, Word, and PowerPoint.
Strong organizational skills and attention to detail.
Strong interpersonal & customer relationship skills.
Troubleshooting & problem-solving skills.
Negotiation skills for vendor contracts and relationships.
Familiarity with office equipment and technology, including IT assets.
Strong analytical and decision-making skills.
Documentation skills.
Risk management skills.

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Ability to commute/relocate:

- Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 2 years (required)

  • Administration Officer

    3 days ago

    Coimbatore, Tamil Nadu, India Link-K Insurance TPA Private Limited Full time

    **Position**:HR Generalist with Front Office **Location**:Goldwins, Coimbatore **Experience**:3-4 years **Overview**: RKS Builders is seeking a skilled HR Generalist with 3-4 years of experience to manage HR activities, front office tasks, purchases, and office administration in Goldwins, Coimbatore. **Key Responsibilities**: - **HR Activities**: Handle...

  • Office Administrator

    1 day ago

    Coimbatore, Tamil Nadu, India PROBESEVEN's BETTERLIVES Full time

    The Office Administrator will manage office infrastructure, vendor relations, cash expenses, asset maintenance, bookkeeping, and inventory. You will also support events and maintain IT systems. **Strong accounting skills are required.** **Experience**: 1 - 3 Years **Responsibilities**: **Internal Office Administration**: - Manage office infrastructure,...

  • Office Administrator

    1 week ago

    Chennai G.P.O, Chennai, Tamil Nadu, India Flosil group of companies corporate office Full time

    Scheduling & Coordination: Schedule meetings, appointments, and travel arrangements, and coordinate the use of conference rooms. - Record Management: Organize and maintain office files, records, and other critical documents. Supply & Equipment Management: - Order and maintain office supplies, and oversee the maintenance of office equipment and furniture. -...

  • Office Administrator

    3 days ago

    Coimbatore, Tamil Nadu, India RVS COLLEGE Full time

    We are seeking a highly organized and detail-oriented Admin to manage daily office operations. Key responsibilities include handling scheduling, coordinating meetings, maintaining records, and ensuring smooth office functionality. Key Responsibilities: Oversee daily office operations and administrative tasks. Manage schedules, coordinate meetings, and...

  • Office Administrator

    2 days ago

    Coimbatore, Tamil Nadu, India Landmark studio Full time

    Office Administrator for Photography Studio Location - Saravanampatti,Coimbatore Looking for an experienced office administrator/studio manager who can manage administrative tasks and teams of our growing photography studio. **Requirements**: Reporting daily progress of sales to the manager and updating about monthly sales targets. Coordinate with...

  • Office Administrator

    1 week ago

    Coimbatore, Tamil Nadu, India Succedere solutions opc private limited Full time

    **Responsibilities**: - Coordinate office activities and operations to secure efficiency and compliance tocompany policies. - Supervise administrative staff and divide responsibilities to ensure performance. - Support budgeting and book-keeping procedures. - Create and update records and databases with personal, financial and other data. - Track stocks of...

  • Office Administrator

    4 days ago

    Chennai G.P.O, Chennai, Tamil Nadu, India Flosil group of companies corporate office Full time ₹ 2,48,128 - ₹ 3,13,157 per year

    Communication & Reception: Greet visitors, answer and direct phone calls, and manage incoming and outgoing emails and mail.Scheduling & Coordination: Schedule meetings, appointments, and travel arrangements, and coordinate the use of conference rooms.Record Management: Organize and maintain office files, records, and other critical documents. Supply &...

  • Office Administrator

    3 days ago

    Coimbatore, Tamil Nadu, India SCOTO SYSTEC PVT LTD Full time

    **Responsibilities and Duties**: 1. Handling Calls and Visitors management. 2. Answering screening and forwarding incoming phone calls. 3. Follow-up with Clients, Interaction with Clients, Handling Customer Enquires. 5. Maintain documentation & record-keeping for the Administrative department. 6. Should be responsible to handle cash and office...

  • Administration Officer

    3 days ago

    Coimbatore, Tamil Nadu, India Adharvaa Suzuki Full time

    We are looking for an Administrative Officer to manages daily office operations and provides support to ensure smooth functioning of an organization. This role involves a wide range of tasks, including managing office supplies, handling correspondence, maintaining records, and coordinating meetings. Age between 45 to 50 years. **Job Types**: Full-time,...

  • Office Administrator

    2 weeks ago

    Coimbatore, Tamil Nadu, India Mystic Studios Full time

    Mystic Studios is a premier photography and videography studio specializing in weddings, corporate shoots, family portraits, and more. Our goal is to create timeless, feel-good memories for our clients through exceptional service and creativity. The Office Administrator will oversee the daily operations of the studio, ensuring smooth workflow, efficient...