Executive Assistant

**Executive Assistant**:
**EXPERIENCE REQUIRED**: 8 to 16 years

**NUMBER OF POSITIONS**: 01

**DEPARTMENT**: OPERATIONS

**REPORTS TO**:VP

**LOCATION**:Vadodara

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
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**Calendar Management**: Efficiently manage and prioritize executives’ calendars, including scheduling meetings and appointments.

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**Project Support**: Provide administrative support for special projects, including coordinating logistics, managing timelines, and tracking progress.

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**Documentation and Filing**: Maintain and organize electronic and paper files, ensuring easy retrieval of documents as needed.

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**Meeting Coordination**:Arrange and coordinate meetings, including preparing agendas, taking minutes, and distributing materials.

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**Expense Management**: Process and track expense reports, ensuring accuracy and compliance with company policies.

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**Information Management**: Conduct research, compile data, and prepare reports as requested by executives.

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**Confidentiality**: Handle confidential information with discretion and always maintain confidentiality.

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**Office Management**: Assist with office management tasks as needed, including ordering supplies, coordinating office events, and supporting other team members as required.

**SUPERVISORY RESPONSIBILITIES**:

- This position does not have any supervisory responsibilities.

**LANGUAGE REQUIREMENTS**

**Required**

**English**

**Ability Level**

**Business Fluent**

**Required**

**Hindi**

**Ability Level**

**Business Fluent**

**QUALIFICATIONS**:
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- Proven experience as an executive assistant or similar role, preferably in a fast-paced environment.

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- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

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- Exceptional organizational and time management skills, with the ability to multitask and prioritize tasks effectively.

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- Strong communication and interpersonal skills, with the ability to interact professionally with all levels of internal and external stakeholders.

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- High level of discretion and confidentiality.

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- Attention to detail and accuracy in all work.

**EDUCATION**:

- Any Bachelors / Master’s degree

**LANGUAGE SKILLS**:
**MATHEMATICAL SKILLS**:

- Ability to choose the right mathematical methods or formulas to solve a problem. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals quickly and correctly.

**REASONING ABILITY**:

- Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

**CERTIFICATES, LICENSES, REGISTRATION**:
**PHYSICAL DEMANDS**:

- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**WORK ENVIRONMENT**:

- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

**DISCLAIMER**:

- The information in this job description is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position and may be changed at the company’s discretion to conform to business needs.

**ABOUT THE COMPANY**:

- AIS is a Texas-based fintech firm committed to lowering operating costs, improving quality and reducing cycle time with back-office automation, highly skilled talent and standardized reporting and analytics solutions. AIS manages the day-to-day work so our clients can focus on growing their business. We review client processes, eliminate non-value adds, and enhance productivity. We build financial and legal technology to automate and optimize workforce performance. We recruit, train, and manage specialized human resources to meet staff augmentation needs. We equip decision makers with deep data sets and forward-thinking analytics so they can make smarter business decisions and create better customer experiences. We serve a variety of industries including banking, automotive finance, credit card, mortgage, insurance and telecommunications.