Admin Executive Assistant

3 days ago

Charni Road Mumbai Maharashtra, India Talisman Full time

**About the Role**:*

Talisman Awards is seeking a dynamic and detail-oriented **Admin & Executive Assistant** to support our Managing Director and leadership team. This role requires someone with exceptional organizational and communication skills who can manage day-to-day office operations and executive-level coordination with professionalism and discretion.

**Key Responsibilities**:* **Calendar & Scheduling**
- Manage the daily calendar of the MD, prioritizing meetings and appointments
- Coordinate internal and external meetings, reviews, and catch-ups

**Travel & Logistics**
- Arrange travel itineraries including flights, hotels, transport, and visa coordination for both domestic and international travel

**Communication & Correspondence**
- Follow up on pending actions, set reminders, and handle correspondence efficiently

**Documentation & Reports**
- Assist in preparing reports, business documents, presentations, and meeting briefs
- Format and proofread documents for clarity and accuracy

**Meeting Support**
- Prepare meeting agendas, circulate invites, take minutes, and track follow-ups
- Set up meeting rooms, coordinate logistics and ensure everything runs on time

**Data & Record Management**
- Maintain organized digital and physical files for easy access
- Manage the internal CRM portal and update information accurately

**Expense Management**
- Prepare and reconcile expense reports for the MD and temporary staff
- Handle petty cash, track reimbursements and follow up with accounts if needed. Liasson with vendors for services and supplies.

**Office Administration**
- Monitor and order office supplies, ensuring optimal stock levels
- Coordinate with vendors for services, maintenance, and deliveries
- Maintain cleanliness and order in the workspace with the help of support staff

**Project & Event Coordination**
- Assist in ongoing internal and client projects, including timelines and logistics
- Support in the planning and execution of company events and meetings

**Visitor Management**
- Greet and assist visitors, ensuring a warm and professional environment
- Act as the point of contact between external vendors and the company

**Ad-Hoc Research**
- Conduct internet-based research as required to support the MD’s decision-making
- Summarize findings and compile information in a structured format

**Confidentiality**
- Handle sensitive business documents and confidential information with discretion
- Maintain professionalism at all times when dealing with internal and external stakeholders

Pay: From ₹30,000.00 per month

Schedule:

- Day shift

**Language**:

- English (preferred)

Work Location: In person

Expected Start Date: 01/07/2025

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