Event Coordinator

2 weeks ago

Chandigarh, India Chandigarh University Full time

Job Description: Event Coordinator

Company: Chandigarh University

Introduction:
Chandigarh University is a leading educational institute known for its commitment to excellence and innovative approach to education. As an industry-focused university, we strive to provide our students with holistic learning experiences that go beyond the boundaries of the traditional classroom. To further enhance our offerings, we are currently seeking an experienced and enthusiastic Event Coordinator to join our team.

**Responsibilities**:
1. Event Planning and Execution:

- Collaborate with various departments to conceptualize, plan, and execute a wide range of events, including seminars, conferences, workshops, and cultural events.
- Coordinate with internal and external stakeholders, including vendors, speakers, performers, and sponsors, to ensure all event logistics are efficiently managed.
- Develop comprehensive event plans that include event details, themes, budgets, timelines, and marketing strategies.
- Oversee all aspects of event execution, including venue arrangement, stage setup, decorations, audio-visual requirements, and catering services.
- Ensure events run smoothly, resolving any issues that may arise and keeping management informed of progress and challenges.

2. Budget Management:

- Prepare budget projections and monitor financial aspects of events, including cost estimation, budget allocation, and expense reconciliation.
- Negotiate with vendors and suppliers to obtain competitive quotes, ensuring cost-effective event planning without compromising on quality.

3. Marketing and Promotions:

- Collaborate with the marketing team to develop event promotion strategies, including the creation of marketing materials such as flyers, social media advertisements, and press releases.
- Coordinate with the university's media relations team to generate media coverage for events, including coordinating interviews and providing event-related content.

4. Relationship Management:

- Build and maintain relationships with external stakeholders, such as vendors, sponsors, and industry professionals, to ensure continued support for the university's events.
- Act as a primary point of contact for inquiries and requests related to events, promptly and professionally responding to all queries.

Qualifications and Skills:

- Bachelor's degree in event management, hospitality, marketing, or a related field.
- Proven experience (minimum of 3 years) in event planning and coordination, preferably in an educational or corporate setting.
- Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.
- Strong interpersonal and communication skills, with the ability to effectively collaborate with a diverse range of stakeholders.
- Proficiency in event management tools, online ticketing platforms, and social media platforms.
- A creative mindset with a keen eye for detail and the ability to think outside the box.
- Strong problem-solving skills and the ability to adapt quickly in a fast-paced, dynamic environment.
- Willingness to work outside regular office hours and travel for events when necessary.

CALL AT
9875965908

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