Personal Assistant to Managing Partner

2 days ago

Mumbai, India Antal International Full time
Job Description

We are looking for a dependable and detail-oriented Personal Assistant to support the Managing Partner in day-to-day office and administrative functions. The role involves managing the Partner’s schedule, coordinating meetings, handling communications, and ensuring seamless day-to-day operations. The ideal candidate will be proactive, organized, and maintain a high level of discretion and professionalism.

Key Responsibilities:

Manage and maintain the Managing Partner’s calendar – scheduling meetings, appointments, and calls Coordinate internal and client meetings, ensuring timely reminders and preparation of necessary materials Handle correspondence on behalf of the Partner – emails, phone calls, follow-ups, and drafting routine communications Prepare agendas, take meeting notes, and ensure follow-up on action items Liaise with internal departments, clients, and external stakeholders as required Maintain organized digital and physical files, records, and documentation Make travel arrangements, manage itineraries, and handle logistics Provide administrative and personal assistance, as needed Maintain confidentiality and discretion in all aspects of the role Handle family office responsibilities, including: Liaising with service providers such as real estate agents, bankers, insurance agents, and vendors Maintaining important family documents including IDs, medical records, insurance policies, and passports Monitoring and ensuring timely renewals and compliance for items such as visas, insurance, memberships, etc. Coordinating with accountants, investment advisors, and other professionals for routine updates and documentation

Required Skills & Qualifications:

Any graduate from a recognized university A master’s degree in management or a related field would be an added advantage Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role Excellent written and verbal communication skills Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) Strong organizational and time-management abilities Professionalism, discretion, and a solution-oriented mindset

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