Executive Assistant

1 day ago

Gandhinagar, Gujarat, India Gopani Product Systems Pvt Limited Full time

We're Hiring: Executive Assistant to COO

Location: Gandhinagar (Sector 25)

Company: Gopani Product Systems Pvt. Ltd.

Department: Office of the COO

CTC: ₹3 – 5 LPA

Preferred: Female candidates from Gandhinagar/Ahmedabad

About the Role

We are seeking a proactive and detail-oriented Executive Assistant who will play a critical role in supporting our COO. This position is designed for someone who can manage multiple priorities, ensure timely follow-ups, and handle sensitive information with discretion. In this role, you will be central to keeping our operations smooth and communication clear, contributing directly to our business success.

Key Responsibilities

  • Calendar & Scheduling: Manage the COO's calendar, coordinate meetings, and streamline daily priorities
  • Travel & Logistics: Organize travel arrangements and logistics efficiently
  • Meeting Management: Prepare meeting agendas and document comprehensive Minutes of Meetings (MoMs)
  • Communication: Draft, proofread, and send emails, reports, and other key communications
  • Stakeholder Coordination: Liaise with department heads, clients, and partners on behalf of the COO
  • Follow-Up Management: Track business updates and action items to ensure timely completion
  • Research & Briefing: Conduct research and prepare concise briefing notes for leadership
  • Project Support: Assist with business reviews, strategic initiatives, and special projects
  • Documentation: Maintain an organized and secure system for confidential records

Who Can Apply

  • Education: Graduate or Postgraduate qualifications in fields such as BBA, MBA, B.Com, M.Com, B.Sc, M.Sc, B.E./B.Tech, or related disciplines
  • Experience: 1–3 years of work experience, with prior roles in administration, coordination, or executive support seen as an asset

Key Skills

  • Communication: Excellent written and verbal English
  • Technical Proficiency: Solid working knowledge of MS Office (Excel, PowerPoint, Word)
  • Organizational Ability: Strong multitasking, coordination, and follow-up skills
  • Professionalism: High level of discretion, reliability, and a proactive approach

Why Join Gopani?

This role offers a unique opportunity to work closely with senior leadership in a fast-paced environment. You will gain valuable exposure to strategic decision-making and business operations while growing your career within an energetic organization.

How to Apply

Send your resume to with the subject line: Application for Executive Assistant to COO

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