Executive assistant

4 weeks ago


Gurgaon, India SATS Ltd. Full time
About SATS – Feed and Connect Communities
SATS is Asia's leading provider of food solutions and gateway services. Using innovative food technologies and resilient supply chains, we create tasty, quality food in sustainable ways for airlines, foodservice chains, retailers, and institutions. With heartfelt service and advanced technology, we connect people, businesses, and communities seamlessly through our comprehensive gateway services for customers such as airlines, cruise lines, freight forwarders, postal services and e Commerce companies.
Fulfilling our purpose to feed and connect communities, SATS delights customers in over 55 locations and 14 countries across the Asia Pacific, UK, and the Middle East. SATS has been listed on the Singapore Exchange since May 2000. For more information, please visit Role
The focus for the Personal Assistant job role will be to provide immaculate administrative and secretarial support to the Chairman of SATS India. The incumbent will be responsible to manage multiple complex calendars and have a good understanding of business functions to assist the Directors and Chairman in prioritising their tasks and appointments. The role holder will need to schedule and prepare for meetings, as well as coordinate travel arrangements for the team. You will be required to provide coverage for other executive assistants/receptionists as and when required. Other general administrative support, such as answering calls, sorting mail, handling paperwork, and maintaining databases, will also fall under your care.
Key responsibilities
· Provide a full range of office secretarial & admin support to the Chairman and his team.
· Handle inbound calls, inquiries & manage meeting rooms.
· Handle travel arrangements, expense claims, and coordinate meetings/ facilities bookings.
· Assist in office supplies & equipment maintenance.
· Assist in miscellaneous admin functions and ad-hoc research assignments.
· Maintaining internal systems on real-time basis.
· Handle confidential information in a professional and discreet manner. Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed.
· Act as the Chairman’s representative and ambassador to external constituents as directed.
· Process and maintain duty travel expenses for the Chairman.
JOB REQUIREMENTS
· 5-8 years of proven experience as a personal assistant or other relevant administrative support experience.
· Bachelor's degree is a must
· Experience in handling office admin activities is a must.
· Understanding of MS Office suite.
· Ability to organise a daily workload by priorities.
· Must be able to meet deadlines in a fast-paced, quickly changing environment.
· A proactive approach to problem-solving with strong decision-making skills.
· Professional level verbal and written communications skills.
  • Executive assistant

    2 days ago


    Gurgaon, India UNCOVER Wellness Full time

    Role DescriptionThis is a full-time on-site role for an Executive Assistant at UNCOVER Wellness in Gurugram. The Executive Assistant will be responsible for providing executive administrative support, managing expense reports, facilitating communication, and offering general administrative assistance.QualificationsExecutive Administrative Assistance and...

  • Executive Assistant

    2 weeks ago


    Gurgaon, India UNCOVER Wellness Full time

    Role DescriptionThis is a full-time on-site role for an Executive Assistant at UNCOVER Wellness in Gurugram. The Executive Assistant will be responsible for providing executive administrative support, managing expense reports, facilitating communication, and offering general administrative assistance.QualificationsExecutive Administrative Assistance and...

  • Executive assistant

    2 days ago


    Gurgaon, India Tata Recruitment Services Full time

    Role DescriptionThis is a full-time on-site role for an Executive Assistant at Tata Recruitment Services in Gurugram. The Executive Assistant will be responsible for providing executive administrative support, managing expense reports, facilitating communication, and offering general administrative assistance on a day-to-day basis.QualificationsExecutive...

  • Executive Assistant

    7 months ago


    Gurgaon, India Bonhoeffer machines Full time

    JD for EA An executive assistant (EA) is a professional who works closely with senior executives or high-level managers in an organization to provide administrative and operational support. The specific job duties of an executive assistant can vary based on the organization and the executive's needs, but some common responsibilities include: Managing the...

  • Executive Assistant

    2 days ago


    Gurgaon, India Women Entrepreneur Network Full time

    **Executive Assistant** *** Summary Experience Required: **7 - 13 Years** **Location**: **Gurgaon** Category: **Management Consulting** Executive assistant with excellent communication skills Any qualification. Should be from a tier 1 company. Would be an EA to Partner and director

  • Executive Assistant

    2 days ago


    Gurgaon, India Kavya Management Services Full time

    Gurugram Job Responsibilities: Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Welcomes...

  • Executive Assistant

    12 hours ago


    Gurgaon, India Kavya Management Services Full time

    Job Responsibilities: Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Welcomes customers by...

  • Executive Assistant

    7 months ago


    Gurgaon, India Areness Full time

    **Job Title : Executive Assistant to Managing Partner** **Company Name : Areness Consulting Pvt Ltd.** **Experience: 3+ Years** **Location: Gurugram** **Open Position - 1** **Shift Timings: 9:30 A.M to 6:30 P.M** **Salary : As per industry** **Roles & Responsibilities**: - Manage and prioritize executives' calendars, scheduling meetings,...

  • Executive Assistant

    2 days ago


    Gurgaon, India forever placement Full time

    Executive Assistant-Female **Salary**: 20k to 35k Loc: Gurgaon Exp: 1+ year - Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. -...

  • Executive Assistant

    1 month ago


    Gurgaon, India Lepton Software Full time

    JOB RESPONSIBILITY: Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel. Communication: Serve as the first point of contact for the executives, handling calls, emails, andmessages in a professional manner. Meeting Coordination: Organize and prepare...

  • Executive assistant

    1 month ago


    Gurgaon, India Lepton Software Full time

    JOB RESPONSIBILITY: Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel. Communication: Serve as the first point of contact for the executives, handling calls, emails, andmessages in a professional manner. Meeting Coordination: Organize and prepare...

  • Executive Assistant

    7 days ago


    Gurgaon, India KUSE Full time

    **KRA Executive Assistant (EA)** As an Executive Assistant, you will be responsible for providing high-level administrative support, helping to manage the calendars, coordinate travel arrangements, and handle other administrative duties as needed. **Job Types**: Full-time, Regular / Permanent **Salary**: ₹20,000.00 - ₹25,000.00 per month Schedule: -...

  • Executive Assistant

    7 months ago


    Gurgaon, India Flight Simulation Technique Centre Full time

    **Position**: Executive Assistant to Managing Director **Job Location**:Gurgaon **Key Responsibilities**: - Provide wide range of complex office administration and technical support to directors - Undertake research and prepare monthly reports, presentations, corporate proposal submissions and other correspondence - Serve as principal administrative...

  • Executive Assistant

    1 month ago


    Gurgaon, India Lepton Software Full time

    JOB RESPONSIBILITY:  Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel.  Communication: Serve as the first point of contact for the executives, handling calls, emails, and messages in a professional manner.  Meeting Coordination: ...

  • Executive Assistant

    5 days ago


    Gurgaon, India MNR Solutions Private Limited Full time

    Timing :Urgent Hiring For Executive Assistant: - **Location**: - Gurgaon **Company Industry: - **Advertising Agency Responsibility: Air tickets, Executive Assistant, travel arrangement, Event management. Most of the event happens outside India like Barcelona, Bangkok etc. Experience : upto 2 Years to 4 Years Timing : 12 PM - 8 PM Gender :...

  • Executive Assistant

    7 months ago


    Gurgaon, India Dataseashore technology Full time

    **Responsibilities**: **Calendar Management**:Manage the executive's calendar, schedule appointments, and coordinate meetings. Anticipate scheduling conflicts and proactively address them. **Travel Arrangements**:Arrange domestic and international travel itineraries, including flights, accommodations, and transportation. Prepare travel documents and ensure...

  • Executive assistant

    2 months ago


    Gurgaon, India OnDemand International Full time

    Job Title: Executive AssistantLocation – Gurgaon (Udyog Vihar Phase V)Working Schedule - 5 Days, 10 AM – 7 PM (1st & 3rd Saturdays are working)Company – Summary:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our senior management team. The ideal candidate will excel in a...


  • Gurgaon, India The Marcom Avenue Full time

    **About Us**:The Marcom Avenue is a leading firm dedicated to providing innovative marketing and communication solutions. Committed to excellence and creativity, we are seeking a dynamic Executive Assistant to join our growing team. Our collaborative work culture values integrity, creativity, and a passion for delivering exceptional...


  • Gurgaon, Haryana, India Ally-eXecutive Full time

    At Ally-eXecutive, we are seeking an exceptional Cloud Infrastructure Strategist to lead our cloud architecture initiatives. This role involves providing expertise in designing and implementing scalable, secure, and efficient cloud infrastructure solutions on Microsoft Azure.About the RoleWe offer a highly competitive salary of $140,000 - $170,000 per year,...

  • Executive Assistant

    7 months ago


    Gurgaon, India PstGems Pvt. Ltd. Full time

    As Per Management Requirements working will be there. - **Information Management**: Maintain and update executive files, documents, records, and databases. Handle confidential information with discretion. - **Communication**: Serve as a primary point of contact for internal and external stakeholders, conveying messages and information accurately. Draft,...