Travel and Expense Specialist

3 weeks ago

uttar pradesh, India HCLTech Full time
What you’ll do
The T&E Lead is responsible for overseeing the travel and expense process within the finance shared services team. This role includes managing a team of T&E specialists ensuring compliance with company policies and optimizing and processing the travel and expense claims. The T&E lead will ensure timely reimbursements, accurate reporting and a high level of service to employees across the organization.
Roles in Key deliverables
Team leadership and supervision:
Supervise and mentor the team of T&E specialists providing guidance and support to ensure efficient processing of travel and expense claims
Conduct regular team meetings to review performance, address issues and communicate updates
Provide training and development opportunities to team members ensuring they are equipped to perform the roles effectively
T&E Policy Administration:
Enforce T&E policies ensuring that all employees travel and expense activities comply with company guidelines
Monitor compliance with travel policies and address any deviations in a timely manner
Work with the management team to update policies as necessary, keeping them aligned with industry best practice and company objectives
Expense Report Management:
Review and approve complex or high value expense reports ensuring all documentation and approvals are in place
Ensure timely and efficient processing of T&E reimbursements, addressing any issues that arise
Reporting and analysis:
Prepare and analyze reports on T&E activities, identify trends, potential issues and opportunities for cost saving
Provide management with regular updates on travel and expense compliance, spending patterns and process efficiency
Assist in preparation of reports for internal and external audits related to travel and expense
Prepare and upload the month end statement and reports
Compliance and control:
Ensure all T&E activities are in compliance with the internal controls and regulatory requirements
Lead internal & external audits providing necessary documentation and information
Implement corrective actions as needed to address audit finding and compliance issues
Manage terminated employee expenses and card deactivation
Process improvement:
Identify opportunities for process improvements within the T&E function, recommend and implement changes to enhance efficiency and accuracy
Collaborate with IT and other departments to streamline systems and workforce related T&E processing
Lead and participate in projects aimed to enhancing the T&E process
Employee Support
Act as a point of escalation for employee inquiries or issues related to T&E processes, ensuring prompt and satisfactory resolution
Communicate changes to T&E policies or procedures clearly and effectively to all employees
Provide support and guidance to employees to ensure they understand and comply with T&E policies.
Key Skills
Excellent Communication
IT skills – Proficiency in Word, Excel and PowerPoint, SAP HANA, ERP expertise
Strong strategic thinking & problem-solving skills
Negotiation, and financial analysis tools
Ability to analyze data and make data-driven decisions
Qualifications:
Qualification – Post Graduate with Accounting Qualifications

  • Travel Executive

    2 months ago

    Noida, Uttar Pradesh, India FYBROS Full time

    Job Summary: The Travel Desk Employee will be responsible for managing and coordinating all travel arrangements for employees, ensuring a seamless travel experience. This role involves booking flights, accommodations, transportation, and handling travel-related inquiries, all while adhering to company policies and budget guidelines. Key Responsibilities: -...

  • FCM Travel India | Java Technical Lead | uttar pradesh

    3 weeks ago

    uttar pradesh, India FCM Travel India Full time

    FCM is one of the world’s largest travel management companies, recognized as a trusted partner for national and multinational organizations. With a 24/7 presence in 97 countries, FCM leverages flexible technology to anticipate and meet client needs, supported by experts who provide in-depth local knowledge and prioritize duty of care for a personalized...

  • FCM Travel India | Java Technical Lead | uttar pradesh

    2 weeks ago

    uttar pradesh, India FCM Travel India Full time

    FCM is one of the world’s largest travel management companies, recognized as a trusted partner for national and multinational organizations. With a 24/7 presence in 97 countries, FCM leverages flexible technology to anticipate and meet client needs, supported by experts who provide in-depth local knowledge and prioritize duty of care for a personalized...

  • Travel and Logistic Admin

    1 month ago

    Lucknow, Uttar Pradesh, India Hyrmus Full time

    Travel and Logistics Admin **Job Description**: **Salary**: 25,000 - 30,000 INR per month **Key Responsibilities**: - Coordinating and arranging travel plans for employees and clients, including booking airfare, hotel accommodations, transportation, and other necessary arrangements. - Liaising with travel agents, airlines, hotels, and other vendors to...

  • Sales Background

    6 months ago

    Noida, Uttar Pradesh, India Smartmovess consultant zone Full time

    need 1 male/female for sales who can do travelling pan india sal 30k +travelling expenses location noida sec70 **Job Types**: Full-time, Permanent Pay: ₹28,000.00 - ₹30,000.00 per month Day range: - Monday to Friday - Weekend availability Shift: - Day shift - Fixed shift - Morning shift Travel requirement: - Travel **Experience**: - total...

  • Global Head Claims and Reimbursement

    2 months ago

    uttar pradesh, India HCLTech Full time

    What you’ll do The T&E Lead is responsible for overseeing the travel and expense process within the finance shared services team. This role includes managing a team of T&E specialists ensuring compliance with company policies and optimizing and processing the travel and expense claims. The T&E lead will ensure timely reimbursements, accurate reporting and...

  • Travel & Events Admin

    3 months ago

    Lucknow, Uttar Pradesh, India Simpled International Education Full time

    **How to Apply**: **Key Responsibilities**: - Coordinating and arranging travel plans for employees and clients, including booking airfare, hotel accommodations, transportation, and other necessary arrangements. - Liaising with travel agents, airlines, hotels, and other vendors to ensure that all travel arrangements align with the preferences and...

  • Travel and Logistics Admin

    3 months ago

    Lucknow, Uttar Pradesh, India The Futurecom Full time

    Key Responsibilities: - Coordinating and arranging travel plans for employees and clients, including booking airfare, hotel accommodations, transportation, and other necessary arrangements. - Liaising with travel agents, airlines, hotels, and other vendors to ensure that all travel arrangements align with the preferences and requirements of employees and...

  • Travel and Logistics Admin

    3 months ago

    Lucknow, Uttar Pradesh, India Simpled International Education Full time

    **How to Apply**: **Key Responsibilities**: - Coordinating and arranging travel plans for employees and clients, including booking airfare, hotel accommodations, transportation, and other necessary arrangements. - Liaising with travel agents, airlines, hotels, and other vendors to ensure that all travel arrangements align with the preferences and...

  • Travel Agent

    6 months ago

    Noida, Uttar Pradesh, India My Flight Support Full time

    **Company Description** Mehu Solutions Private Limited is a comprehensive travel solutions provider based in Noida. With a relentless commitment to excellence, we strive to redefine your travel experience, making it seamless, convenient, and memorable. Our services include reservations, customer service, car rental, and travel arrangements, ensuring that...

  • Travel Executive

    6 months ago

    Noida, Uttar Pradesh, India My Flight Support Full time

    **Company Description** Mehu Solutions Private Limited is a comprehensive travel solutions provider based in Noida. With a relentless commitment to excellence, we strive to redefine your travel experience, making it seamless, convenient, and memorable. Our services include reservations, customer service, car rental, and travel arrangements, ensuring that...

  • Employee Expense Accounting

    1 month ago

    Noida, Uttar Pradesh, India CNH Industrial Full time

    **Job Purpose**: 1. Employee Payable controlling, Credit card reconciliation, Employee Full & Final, Financial Reporting & Controlling of all entities and locations 2. Managing GST inputs for Hotel & Airlines 3. Co-ordinate with other finance colleagues to improve processes and standard procedures **2.) **Dimensions**: 1. **Reporting To**:Chief Accounting...

  • Travel Executive

    6 months ago

    Noida, Uttar Pradesh, India Mehu Solutions Private Limited Full time

    **Company Description** Mehu Solutions Private Limited is your one-stop destination for comprehensive travel solutions. With a commitment to excellence, we strive to redefine your travel experience, making it seamless, convenient, and memorable. Our services cater to all your travel needs, ensuring you embark on your journeys with confidence and...

  • Personal Assistant

    6 months ago

    Noida, Uttar Pradesh, India Country Holidays Travel Full time

    Job Description: Personal Assistant (Male Only) Key Responsibilities: 1. Administrative Support: - Manage and maintain executive schedules, including meetings, appointments, and travel arrangements. - Prepare and edit documents, reports, presentations, and correspondence. 2. Meeting Coordination: - Organize and coordinate meetings, including preparing...

  • Trust and Trip | Travel Operations Intern | uttar pradesh

    3 weeks ago

    uttar pradesh, India Trust and Trip Full time

    Company Description Trust & Trip is a leader in the travel industry, focusing on personalized, culturally respectful, and environmentally conscious travel experiences. The company offers tailored travel packages, comprehensive service control, local destination experts, and a commitment to transparency and quality. With a vision to be the premier platform...

  • U.s. Travel Executive

    6 months ago

    Noida, Uttar Pradesh, India Mehu Solutions Private Limited Full time

    **Company Description**: Mehu Solutions Private Limited is your one-stop destination for comprehensive travel solutions. With a commitment to excellence, we strive to redefine your travel experience, making it seamless, convenient, and memorable. Our services cater to all your travel needs, ensuring you embark on your journeys with confidence and...

  • Senior Specialist Facilities

    1 month ago

    uttar pradesh, India Vensure Employer Solutions Full time

    About the company:Vensure Employer Solutions is a 19+ years old SAAS based IT Product company in the HR domain. We provide end-to-end HR solution to 90+ thousand clients in the USA. Our client list includes the US Army, Fox Studios, Disney Studios, and Harvard University. We provide HR & a Human Capital suite of Hire to Retire services, such as Payroll...

  • Senior Specialist Facilities

    1 month ago

    uttar pradesh, India Vensure Employer Solutions Full time

    About the company: Vensure Employer Solutions is a 19+ years old SAAS based IT Product company in the HR domain. We provide end-to-end HR solution to 90+ thousand clients in the USA. Our client list includes the US Army, Fox Studios, Disney Studios, and Harvard University. We provide HR & a Human Capital suite of Hire to Retire services, such as Payroll...

  • Senior Specialist Facilities

    4 weeks ago

    uttar pradesh, India Vensure Employer Solutions Full time

    About the company : Vensure Employer Solutions is a 19+ years old SAAS based IT Product company in the HR domain. We provide end-to-end HR solution to 90+ thousand clients in the USA. Our client list includes the US Army, Fox Studios, Disney Studios, and Harvard University. We provide HR & a Human Capital suite of Hire to Retire services, such as Payroll...

  • Senior Specialist Facilities

    1 month ago

    uttar pradesh, India Vensure Employer Solutions Full time

    About the company :Vensure Employer Solutions is a 19+ years old SAAS based IT Product company in the HR domain. We provide end-to-end HR solution to 90+ thousand clients in the USA. Our client list includes the US Army, Fox Studios, Disney Studios, and Harvard University. We provide HR & a Human Capital suite of Hire to Retire services, such as Payroll...