Operational Excellence Specialist

1 day ago

Mangalore, Karnataka, India beBeeOperations Full time ₹ 20,00,000 - ₹ 30,00,000
Business Operations Associate Role

This role plays a key part in supporting field operations, ensuring smooth execution of student demos, managing logistics, auditing petty cash, and coordinating between field teams and central teams.

  • Support the on-field team in day-to-day operations.
  • Coordinate between field and central teams to ensure seamless execution of outreach activities.
  • Ensure Standard Operating Procedures (SOPs) and operational processes are consistently followed.
  • Communicate clearly and professionally with all stakeholders.

We're seeking a highly motivated individual who can:

  • Multitask efficiently and take full ownership of operational tasks.
  • Travel extensively and adapt to flexible work hours, including evenings and weekends, as per field requirements.
  • Comfortably use Google Sheets and basic reporting tools.
  • Display strong coordination skills and proactive communication.
Key ResponsibilitiesStudent Demo & Outreach Support
  • Accompany the field team to 12th-grade schools/colleges to assist in student demos and outreach activities.
  • Coordinate demo logistics, including carrying materials to schools/Colleges, managing student movement, and distributing and collecting forms and brochures.
  • Maintain accurate counts of collected forms, digitize as per protocol, and dispatch physical forms to the central office.
Inventory & Equipment Management
  • Ensure all demo equipment is in working condition and maintain a log of assigned users.
  • Maintain inventory of brochures, application forms, and marketing materials.
  • Monitor usage and proactively raise requests for restocking.
  • Coordinate with the central team for receiving and distributing materials sent via bus or courier.
Procurement & Vendor Management
  • Identify and finalize local vendors; assist in collecting quotations and product samples.
  • Support procurement of marketing materials and maintain proper purchase records.
  • Raise payment requests with documentation and coordinate with vendors for bill submission.
  • Track vendor payments and maintain an updated status log.
Logistics, Finance & Compliance
  • Assist in booking travel (bus/train) and accommodation for field staff.
  • Track petty cash issued to team members, verify bill submissions, and flag discrepancies.
  • Ensure timely uploads of bills and maintain clear records.
  • Share weekly cash utilization reports with finance and operations stakeholders.
  • Follow up on reimbursements and pending finance tasks.
Internal Coordination & Event Support
  • Assist in organizing education fairs, career sessions, and outreach events by managing materials, branding, and logistics.
  • Coordinate between field teams and internal departments like Finance, Design, and Procurement.
  • Monitor task checklists, follow up on non-sales tasks.

Language proficiency: Native speaker of Telugu/Tamil/Kannada/Malayalam/Marathi/Hindi/Bengali/Odia, Working Proficiency in English.

Work Location & Working Days: Majorly involves field visits to 12th/Intermediate schools/colleges. Relevant expenses incurred during field visits will be reimbursed by the company. 6-Day Week, Rotational Week off, Involves extensive traveling. Should have an own laptop.

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