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VMS Staffing Operations Manager
2 weeks ago
Job Opportunity: VMS Program Coordinator
Description: We are looking for a skilled professional to oversee the coordination of staffing operations, MSP/VMS management, and enterprise recruiting. The ideal candidate will have experience in handling requisitions, coordinating interviews, and maintaining accurate documentation.
Key Responsibilities:
- Liaise with the VMS team on requisition intake, clarifications, SLAs, and escalations to ensure smooth workflow.
- Screen candidates based on required skills, rate, location, and notice period to optimize pipeline velocity.
- Prepare, quality-check, and submit resumes in the VMS; verify documentation and audit readiness to maintain accuracy.
- Coordinate end-to-end interviews across time zones; confirm panels and logistics to facilitate seamless interactions.
- Maintain live pipelines, trackers, and weekly reports (submittals, interviews, offers, starts) to monitor progress.
- Monitor bill-rate/markup compliance and turnaround times; clear blockers quickly to avoid delays.
- Collaborate with recruiters and sourcers to run concise daily stand-ups and foster a productive work environment.
Requirements:
- 3-6 years of experience in staffing operations, MSP/VMS coordination, or enterprise recruiting.
- Hands-on experience with a major VMS (e.g., Beeline/Fieldglass) and an ATS (e.g., Bullhorn, Workday).
- Strong resume QC, JD deconstruction, and candidate screening.
- Advanced Excel/Google Sheets; Outlook/Teams/SharePoint proficiency.
- Clear written and spoken English; consistent U.S. overlap availability.
Nice to Have:
- Experience supporting IT and Engineering roles.
- Light assessment administration (e.g., iMocha/TestGorilla).
- Basic reporting/BI (Power BI/Data Studio) and automation mindset.
KPIs:
- SLA adherence (submission turnaround, time-to-schedule).
- Submission quality (return/rejection rate) and audit accuracy.
- Pipeline velocity (submittal→interview→offer) and stakeholder satisfaction.
