Administrative Support Specialist

2 weeks ago

Thāne, Maharashtra, India beBeeAdministrative Full time ₹ 2,00,000 - ₹ 3,00,000
Job Title: Front Desk Executive/Admin

We are seeking a skilled and experienced Front Desk Executive/Admin to join our organization.

  • This role involves providing exceptional customer service, managing front office operations, and ensuring a smooth experience for guests.

The ideal candidate will have at least 1 year of experience in a similar role, excellent communication skills, and the ability to work in a fast-paced environment.

Key Responsibilities:
  1. Receive and transfer calls to relevant personnel or departments as required.
  2. Manage internal and external calls, providing updates and assistance as needed.
  3. Maintain day-to-day administrative tasks, including canteen, housekeeping, security, and other related duties.
  4. Prepare data and reports related to HR and admin functions, such as overtime, canteen details, and other metrics.
  5. Perform other administrative tasks as required.
  6. Scan, print, and file documents.
  7. Arrange appointments, activities, and schedules.
  8. Manage front office supplies and inventory.
  9. Greet and manage guests.
Benefits:
  • Welcome guests and visitors.
  • Arrange tea, coffee, and drinking water.
  • Set up arrangements after confirmation from concerned personnel.
  • Arrange lunch for visitors.
Pantries and Supplies:
  • Maintain pantry stock, including tea, coffee, sugar, biscuits, and other essentials.
  • Maintain crockery items, such as mugs, cups, and guest lunch sets.
  • Maintain chocolate stock against WoW cards.
  • Manage office boy tasks during guest visits and in the office.
  • Check and process tea invoices monthly.
Courier Services:
  • Daily maintain courier entries and send to parties.
  • Distribute couriers to the relevant person and maintain records.
  • Check and process monthly courier invoices.
  • Provide courier details as required.
  • Resolve any issues related to couriers.
Library Management:
  • Maintain library registers and issue books.
  • Send reminders after due dates.
  • Motivate employees to read books.

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