Administrative Operations Manager
2 days ago
Job Title:
">Administrative Operations Manager
">Description:
">- We are seeking an experienced Administrative Operations Manager to join our team.
- The ideal candidate will have a proven track record of managing administrative operations, including general administration, facility management, event coordination and liaison with regulatory bodies.
- You will be responsible for ensuring smooth institutional operations, handling correspondence, emails, phone calls and official communication, maintaining office supplies, equipment and infrastructure, managing documentation, filing systems and digital records.
- You will also identify and evaluate suppliers based on quality, price and delivery timelines, obtain and compare quotations from multiple vendors for cost-effective purchasing, issue purchase orders (POs) and track their approval process, ensure timely procurement of office supplies, equipment and required materials.
- You will assess infrastructure requirements, propose renovation or new project plans, coordinate with architects, contractors and engineers for project execution, ensure projects align with company goals, safety standards and compliance, create timelines, allocate resources and oversee project milestones.
- You will maintain a database of contracts, track contract expiration dates and set reminders for renewals, ensure proper documentation of contract terms, conditions and obligations, maintain records of company-owned and leased vehicles along with their insurance details, track insurance expiry dates and ensure timely renewal to avoid lapses, compare policies and negotiate best rates and coverage with insurers.
- You will arrange logistics for guest lectures, corporate events, industrial visits, seminars, coordinate graduation ceremonies, annual functions and sports activities, facilitate all Beyond Education program activities both on campus and off-site, organize event setups including sound/lights, food, print materials and stationery, set up sports facilities (badminton, football, volleyball) and purchase sports equipment as needed.
- You will assist in budget planning, expense tracking and financial documentation, handle invoices and perform other duties as assigned.
Required Skills and Qualifications:
">- 3–5 years of experience in the hard core Admin and Facility role.
- Degree in Business Administration or related field.
- Excellent communication and interpersonal skills.
- Ability to work in a fast-paced academic environment.
- Strong organizational efficiency and time management skills.
- Confidentiality and ability to handle multiple responsibilities.
Benefits:
">- Competitive salary and benefits package.
- Opportunities for career growth and professional development.
- A dynamic and supportive work environment.
How to Apply:
">Please submit your resume and cover letter to apply for this exciting opportunity.
"]}-
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