Administrative Operations Manager
8 hours ago
The ideal candidate will be responsible for ensuring smooth administrative operations across various project sites. This includes identifying and arranging suitable staff accommodations, coordinating with vendors and suppliers, and conducting site inspections to verify operational readiness.
This role requires strong negotiation, problem-solving, and communication skills, as well as the ability to handle multiple sites and work under tight deadlines.
Key Responsibilities:- Identify, negotiate, and arrange suitable staff accommodation/staff rooms close to project sites.
- Coordinate with vendors, contractors, and suppliers to ensure timely setup of furniture, fixtures, and utilities.
- Conduct pre-launch site inspections to verify operational readiness (cleanliness, safety, utilities, equipment).
- Maintain liaison with local authorities, landlords, and service providers for smooth execution of administrative tasks.
- Ensure procurement and availability of required materials (stationery, uniforms, housekeeping items, etc.).
- Prepare and maintain site readiness checklists and reports for management approval.
- Handle travel, accommodation, and logistical arrangements for staff during launch phase.
- Manage petty cash, admin budgets, and expense records for site setup.
- Ensure compliance with statutory requirements.
- Bachelor's degree in Administration, Management, or related field.
- 3–5 years of experience in facilities management, administration, or site coordination (hospitality/F&B industry preferred).
- Strong negotiation, vendor management, and problem-solving skills.
- Ability to handle multiple sites and work under tight deadlines.
- Proficient in MS Office and basic reporting tools.
- Opportunity to work on diverse projects
- Chance to develop negotiation and problem-solving skills
- Collaborative work environment
- Frequent travel may be required
- Must be willing to work flexible hours during project launches
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