Chief Operational Specialist

4 days ago

Alwar, Rajasthan, India beBeeManager Full time ₹ 20,00,000 - ₹ 25,00,000
Job Overview

The role of Senior Administrative Manager is a key position within an organization, responsible for overseeing the daily operations of administrative teams and ensuring smooth functioning of office services and tasks.

  • Administrative Support: Provide direct support to senior leadership, including managing schedules, organizing meetings, preparing documents, and acting as point of contact for all office-related inquiries, requests, and issues.
  • Maintenance and Coordination: Maintain office supplies inventory, place orders when necessary, ensure office equipment and technology are in good working order, coordinate and manage office-wide events, meetings, and conferences.
Team Leadership and Supervision
  • Supervision: Supervise and provide guidance to administrative staff, ensuring tasks are completed accurately and efficiently.
  • Mentorship and Training: Provide training and mentorship to new administrative employees, develop and implement workflows, processes, and procedures to optimize team performance.
  • Performance Reviews: Conduct performance reviews and assist in developing career growth plans for administrative staff.
Facilities Management
  • Maintenance and Upkeep: Oversee maintenance and upkeep of office facilities, ensuring a clean and safe working environment.
  • Vendor Liaison: Liaise with external vendors and contractors for maintenance, repairs, and office supplies.
Documentation and Reporting
  • Record Keeping: Maintain accurate records of office activities, expenditures, and other relevant documentation.
  • Reporting: Assist in preparing and maintaining reports, presentations, and other materials for senior leadership and key stakeholders.
Process Improvement
  • Streamlining Operations: Identify areas for process improvement in administrative operations and implement solutions to increase efficiency and productivity.
Qualifications
  • Education: Bachelor's degree in Business Administration, Office Management, or related field (preferred).
  • Experience: Minimum of 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Skills: Excellent organizational and time-management skills, strong verbal and written communication skills, proficient in Microsoft Office Suite and office management software.

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