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Executive Assistant to Vice Chancellor

1 month ago

Gurgaon, Haryana, India BML Munjal University Full time

Job Overview:

The Executive Assistant to the Vice-Chancellor will provide high-level administrative and operational support to ensure the smooth functioning of the Vice-Chancellor's office. This role requires exceptional organizational, communication, and problem-solving skills to manage the daily activities and long-term initiatives of the Vice-Chancellor.

Key Responsibilities:

Administrative Support:

  • Manage and maintain the Vice-Chancellor's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Handle incoming calls, emails, and communications, and respond on behalf of the Vice-Chancellor when required.
  • Act as the primary point of contact between the Vice-Chancellor and internal/external stakeholders.

Meeting & Event Coordination:

  • Organize and coordinate high-level meetings, conferences, and events involving university leadership, board members, and external partners.
  • Prepare agendas, meeting materials, and take accurate minutes during meetings.
  • Follow up on action items and ensure timely completion of deliverables.

Project Management:

  • Assist in managing special projects and initiatives led by the Vice-Chancellor.
  • Conduct research and provide information to support strategic decision-making.
  • Track deadlines, milestones, and progress on key projects.

Confidentiality & Discretion:

  • Handle sensitive and confidential information with the highest level of professionalism and discretion.
  • Maintain the Vice-Chancellor's records and files in a secure and organized manner.

Liaison & Communication:

  • Serve as the liaison between the Vice-Chancellor's office and other university departments, faculty, and external partners.
  • Draft and review communications on behalf of the Vice-Chancellor, ensuring clarity and accuracy.

Qualifications:

  • Master's degree in business administration/ Communications, or a related field.
  • Minimum of 5 years of experience in an executive assistant or administrative support role, preferably in an academic or higher education setting.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
  • Ability to work independently and as part of a team.
  • Ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
  • High level of professionalism, discretion, and interpersonal skills.

Preferred Qualifications:

  • Experience working in higher education or with university executives.
  • Familiarity with governance structures and academic procedures.
  • Knowledge of project management tools and software.

Interested candidates can send their profile/CV to the recruitment team at BML Munjal University.