Office Coordinator

1 day ago


Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 1,04,000 - ₹ 1,30,878
Job Description:

We are seeking a highly organized and efficient administrative professional to join our team. As an Administrative Assistant, you will play a key role in managing administrative tasks, coordinating schedules, and ensuring smooth office operations.

  • Manage various administrative tasks for the department, including tasks related to new joiners/leavers/transfer cases
  • Administer Joiner/Leaver checklists, coordinate with IT for PC/Phone set-up, and assist with on-boarding tasks
  • Contribute to divisional-level activities such as attendance tracking, leave request monitoring, and business continuity planning
  • Coordinate events, conference room bookings, and catering arrangements
  • Resolve IT issues impacting the broader team, manage internal desk booking systems, and inventory of assets

Key Responsibilities:

Operational Tasks:

  • Travel planning and expense management
  • Manage purchase requests, requisitioning through internal systems, and follow-up as necessary
  • Organize special events, dinners for visitors, and greet guests from other offices

Executive Support:

  • Manage complex calendars for senior management, coordinate with various stakeholders across different time zones
  • Check deadlines of upcoming tasks and announce them to management for appropriate action

Team Collaboration:

  • Lead and assist the team in various projects/tasks, communicate and manage dependencies affecting deliverables
Required Skills & Qualifications:

For this role, we require the following skills and qualifications:

  • Proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word)
  • Ability to quickly learn various internal online tools
  • Proven ability to work with multiple deadlines, prioritize tasks, and multitask
  • Ability to maintain confidentiality and handle sensitive information
  • Impeccable verbal and written communication skills
  • Relationship Management and knowledge of employee engagement best practices
  • Analytical skills with attention to details
  • Flexibility, adaptability, and a willingness to occasionally work outside regular hours when required
Benefits:

This role offers a dynamic and supportive work environment, opportunities for growth and development, and competitive compensation packages.


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