Senior Office Coordinator

1 week ago

Bengaluru, Karnataka, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 20,00,000

Job Title:

Senior Office Coordinator

Role Overview:

The Senior Office Coordinator is responsible for ensuring the smooth operation of our unit, providing administrative support to the team and contributing to the achievement of our goals.

Key Responsibilities:

  • Coordinate meetings and arrange timely invitations to stakeholders.
  • Book conference rooms and teleconferences as needed.
  • Manage the calendar of the unit head and DMs to ensure effective time utilization.
  • Prioritize meetings to respect visitor time.
  • Plan and coordinate travel for unit heads and DMs, including visa tracking and arrangements.
  • Attend to telephone calls, follow up on action items, and update key contact details.
  • Maintain reports, scorecards, and important documents.
  • Own unit group mailing lists and ensure they are current.
  • Process purchase orders and arrange payments with the finance team.
  • Organize guest passes for visitors, update welcome boards, and facilitate accommodation in ECC.
  • Coordinate quarterly unit offsites with DC representatives, facilities teams, transport teams, catering teams, and external vendors.
  • Facilitate client travel by creating invite letters and obtaining visas with inputs from the presales team.

Required Skills and Qualifications:

  • Technology: CAD
  • Educational Requirements: Graduate

About This Role:

This role offers a unique opportunity to work in a dynamic environment and contribute to the success of our team. If you have excellent organizational skills, a positive attitude, and a passion for administration, we encourage you to apply.

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