Support Coordinator

5 days ago

Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,00,000

Administrative Support Role

The Executive Assistant provides essential administrative support to the General Manager, ensuring the smooth operation of the office. Key responsibilities include scheduling meetings, maintaining documents, and coordinating with various departments.

  • Scheduling: Arrange appointments and meetings for the General Manager, ensuring they are recorded in the calendar/diary.
  • Meeting Attendance: Attend Department Head Meetings and Executive Committee Meetings when required, taking accurate minutes for future reference.
  • Visitor Management: Greet and receive visitors on behalf of the General Manager, handling queries and concerns as necessary.
  • Document Management: Assist the General Manager with official documents, filing and recording business documents as required.
  • Correspondence: Maintain and distribute internal and external mail, handling independent correspondence as necessary.
  • Data Management: Assist the General Manager in compiling guest data for service quality improvement reports.
  • Office Supplies and Organization: Order and maintain office supplies to ensure the office is well-equipped.

Key Skills and Qualifications

To be successful in this role, you should have:

  • Strong organizational and communication skills.
  • A professional attitude and demeanor, able to interact with senior management and guests.
  • Ability to handle sensitive information with discretion.
  • Experience in administrative or executive support roles, particularly in a similar environment.
  • Proficiency in document management, correspondence, and scheduling.
  • Excellent interpersonal skills and ability to work well within a team.
  • Flexibility to meet the needs of the General Manager and wider team.
  • A proactive approach to problem-solving and multitasking.

Benefits and Requirements

This role requires someone who is detail-oriented, organized, and capable of working efficiently under pressure while maintaining a high level of professionalism.

Benefits include opportunities for growth and development, a dynamic work environment, and the chance to make a real difference in the organization.

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